Common functions:Dynamic Drop-down Lists (Version 4)

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Dynamic Drop-down Lists (Version 4)

CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.

WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.


Introduction

A dynamic drop-down list is a field in the database that is presented in the form of a list of options. It is possible to enter information directly in the field, or to select one of the predefined options. 

The options presented in the list must be defined by a Prodon user directly in the field or in the " Dynamic Drop-down List Management ".


Functionality of a Dynamic Drop-down List

Prodon5 Dynamic Drop-down Lists 001.png

There are 2 ways to specify a value in a the field of a dynamic drop-down list: 

  1. It is possible to click on Dynamic drop-down list button.png to select a value in the predefined list of options.
  2. If the desired value is not part of the predefined list of options, it is possible to enter a new value in the field.
    NOTE: If a new value is entered in a dynamic drop-down list, this window opens up to allow you to add the new value to the predefined list of options. 

There are 2 ways to delete a value from the dynamic drop-down list:

  1. Via the '' Dynamic Drop-down List Management ''.
  2. Select the value to delete among the options (the value must be selected exactly the same way as the one in the image above) and then click on the " Delete " key on the keyboard.
    NOTE: After clicking on the " Delete " key, this window opens up to ask you to confirm that the value should really be deleted from the list.

To modify an option in the list, you must go through the '' Dynamic Drop-down List Management ".


Adding a Value to the Predefined Options List from the Field

After entering a new value in a field for the dynamic drop-down list and that value is not listed in the predefined options list, the following window opens up.

Prodon5 Dynamic Drop-down Lists 002.png

Click on " Button Check mark Confirm.png Yes " to add the new value to the predefined options in the dynamic drop-down list.

By clicking on " Button cancel.png No ", the value remains in the field, but it is not added in the dynamic drop-down list. 

NOTE: To define multiple new options, modify or delete certain options in the list, go to this section.  


Removing a value from the predefined options list from the field 

After deleting a value from a dynamic drop-down list from a field, the following window opens up. 

Prodon5 Dynamic Drop-down Lists 003.png

Click on " Button Check mark Confirm.png Yes " to confirm the removal of the value in the predefined options in the dynamic drop-down list. 

NOTE: To delete multiple options, modify or add certain options in the list, go to this section. 


Dynamic Drop-down List Management

The " Dynamic Drop-down List Management " allows you to add, modify or delete predefined options from the different dynamic drop-down lists in Prodon.

First go to the " Dynamic Drop-down List Management ". 

Prodon5 Dynamic Drop-down Lists 004.png

To do this from the software's home page, click on the " Configuration " menu, '' Customization '' and select " Dynamic Drop-down Lists ".


After clicking on the " Dynamic Drop-down Lists ", the following window opens up.

Prodon5 Dynamic Drop-down Lists 005.png

A: These are the field groups in Prodon that are dynamic drop-down lists. 

B: These are the predefined options of all the dynamic drop-down lists in Prodon.

C: The Button add plus.png button allows you to add a new predefined option into one the group lists specified in A. After clicking on that button, this window opens up. 

D: The Button Edit.png button allows you to modify an option in B. To do so, select the option in the list that needs to be modified, then click on the Button Edit.png button. After clicking on that button, this window opens up. 

E: The Button Minus remove delete.png button allows you to delete an option in B. To do so, select the option in the list to delete, then click on the Button Minus remove delete.png button. After clicking on that button, this window opens up.

CAUTION: Make sure no items contain that value before deleting it, otherwise, the items that contain this value will now have that value emptied. For more information, see this section.


Adding an option in the dynamic drop-down list from the " Dynamic Drop-down List Management "

After clicking on the Button add plus.png button, the following window opens up. 

Prodon5 Dynamic Drop-down Lists 006.png

A: Select the field group of the drop-down list for which an option will be added. 

B: Enter the value for the new predefined option.


Modifying an option in the dynamic drop-down list from the " Dynamic Drop-down List Management " 

After clicking on the Button Edit.png button, the following window opens up.

Prodon5 Dynamic Drop-down Lists 007.png

A: Select the field group from the drop-down list in which an option will be modified.

B: Enter the new value for the predefined option.

C: If this checkbox is checked, the new value entered in B will be assigned to the items that contain the old value.

D: This is the number of items to which the value that is going to be modified is specified to. 


Removing an option from the dynamic drop-down list from the "Dynamic Drop-down List Management" 

After clicking on the Button Minus remove delete.png button, the following window opens.

Prodon5 Dynamic Drop-down Lists 008.png

A: This is the field group in the dynamic drop-down list for which the option B should be deleted.

B: This is the value that will be deleted from the predefined options in the dynamic drop-down list.

C: If this checkbox is checked, all the items that contain the value at B will be emptied.

D: This is the number of items to which the value to delete is specified to. 

CAUTION: Make sure the number of items mentioned at D is down to 0 before deleting the value, otherwise, the information in this value will become empty. 


Document name: Common functions:Dynamic Drop-down Lists (Version 4)


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