ProDon:Accounting System Links Management

Accounting System Links Management

Introduction

The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.

NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.

Accounting System Links Management

To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".

To do so, from the software home page, click on the " Configuration " menu, select '' Accounting '' and then select " Accounting System Links ".

After clicking on " Accounting System Links ", this window opens up.

A: This is the list of all the existing active GL accounts in Prodon.	B: The button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, click here.
C: The button allows you to modify a GL account from the list in A. To learn how to complete the addition or editing of the GL accounts window, click here.	D: The button allows you to delete a GL account from the list in A. NOTE: It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point H in the " Add /Edit a General Ledger Account " section.
E: The " Active " tab contains all the GL accounts that are currently active in Prodon.	F: The " Inactive " tab contains all the GL accounts that are currently inactive in Prodon. NOTE: To learn how to activate or deactivate a GL account, see point H in the " Add / Edit a General Ledger Account " section.

Add / Edit a General Ledger Account

After clicking on the or button, this window opens up.

A: Enter the GL account number that will be visible in Prodon.	B: Enter a description for the GL account number.
C: Enter the GL account number used in the accounting software of the organization. NOTE: This field is visible only if the " Accounting Integration Module " is active in Prodon.	D: If more than one language is active in Prodon, the button allows you to translate the name of the GL account specified in C.
E: Allows you to assign a GL group for the specified GL account.	F: Allows you to indicate which tax(es) must be considered for this GL account. CAUTION: Use this option only when entering expenditure transactions.
G: If this box is checked, the information located in the merge field «Designated _Donation» will appear on the receipts.	H: Displays the GL account on the " Deposit Summary " report.
I: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive.	J: Allows you to write notes in relation to the GL account.
K: Allows you to add a characteristic to any GL account. NOTE: You must first create characteristic for the GL accounts in the " Add / Edit a Characteristic "	L: After having specifid all the necessary information, click on the " Confirm edit " button, in order to save the information.