ProDon:Accounting System Links Management
| Accounting System Links Management |
CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.
WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.
Introduction
The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.
NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.
Accounting System Links Management
To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".
To do so, from the software home page, click on the " Configuration " menu, select '' Accounting '' and then select "  Accounting System Links ".
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| After clicking on " Accounting System Links ", this window opens up.
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| A: This is the list of all the existing active GL accounts in Prodon. | B: The  button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, click here.
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C: The  button allows you to modify a GL account from the list in A. To learn how to complete the addition or editing of the GL accounts window, click here.
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D: The  button allows you to delete a GL account from the list in A.
NOTE: It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point H in the " Add /Edit a General Ledger Account " section. |
| E: The " Active " tab contains all the GL accounts that are currently active in Prodon. | F: The " Inactive " tab contains all the GL accounts that are currently inactive in Prodon.
NOTE: To learn how to activate or deactivate a GL account, see point H in the " Add / Edit a General Ledger Account " section. |
Add / Edit a General Ledger Account
| After clicking on the or button, this window opens up.
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| A: Enter the GL account number that will be visible in Prodon. | B: Enter a description for the GL account number. |
| C: Enter the GL account number used in the accounting software of the organization.
NOTE: This field is visible only if the " Accounting Integration Module " is active in Prodon. |
D: If more than one language is active in Prodon, the  button allows you to translate the name of the GL account specified in B.
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| E: Allows you to assign a GL group for the specified GL account. | F: Allows you to indicate which tax(es) must be considered for this GL account.
CAUTION: Use this option only when entering expenditure transactions. |
| G: If this box is checked, the information located in the merge field «Designated _Donation» will appear on the receipts. | H: Displays the GL account on the " Deposit Summary " report. |
| I: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive. | J: Allows you to write notes in relation to the GL account. |
| K: Allows you to add a characteristic to any GL account.
NOTE: You must first create characteristic for the GL accounts in the " Add / Edit a Characteristic " |
L: After having specifid all the necessary information, click on the "  Confirm edit " button, in order to save the information.
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Document name: ProDon:Accounting System Links Management
Version : 5.0.5
