ProDon:Accounting System Links Management

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Accounting System Links Management


CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.

Introduction

The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.

NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.

Accounting System Links Management

To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".

To do so, from the software home page, click on the " Configuration " menu, select '' Accounting '' and then select " Button General Ledger.png Accounting System Links ".
Prodon5 Accounting System Link Management 001.png
After clicking on " Button General Ledger.png Accounting System Links ", this window opens up.
Prodon5 Accounting System Link Management 002.png
A: The Button add plus.png button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, click here. B: The Button Edit.png button allows you to modify a GL account from the list in F. To learn how to complete the addition or editing of the GL accounts window, click here.
C: The Button Minus remove delete.png button allows you to delete a GL account from the list in F.

NOTE: It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point I in the " Add /Edit a General Ledger Account " section.

D: The " Active " tab contains all the GL accounts that are currently active in Prodon.
E: The " Inactive " tab contains all the GL accounts that are currently inactive in Prodon.

NOTE: To learn how to activate or deactivate a GL account, see point I in the " Add / Edit a General Ledger Account " section.

F: This is the list of all the existing active GL accounts in Prodon.

Add / Edit a General Ledger Account

After clicking on the Button add plus.png or Button Edit.png button, this window opens up.
Prodon5 Accounting System Links Management 003.png
A: Enter the GL account number that will be visible in Prodon. B: Enter a description for the GL account number.
C: Enter the GL account number used in the accounting software of the organization.

NOTE: This field is visible only if the " Accounting Integration Module " is active in Prodon.

D: If more than one language is active in Prodon, the Button translate.png button allows you to translate the name of the GL account specified in B.
E: Allows you to assign a GL group for the specified GL account. F: Allows you to indicate which tax(es) must be considered for this GL account.

CAUTION: Use this option only when entering expenditure transactions.

G: If this box is checked, the information located in the merge field «Designated _Donation» will appear on the receipts. H: Displays the GL account on the " Deposit Summary " report.
I: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive. J: Allows you to write notes in relation to the GL account.
K: Allows you to add a characteristic to any GL account.

NOTE: You must first create characteristic for the GL accounts in the " Add / Edit a Characteristic "

L: After having specifid all the necessary information, click on the " Button Check mark Confirm.png Confirm edit " button, in order to save the information.
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Document name: ProDon:Accounting System Links Management
Version : 5.0.5

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