ProDon:Preferences

Preferences

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CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.

WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.

Introduction

The preferences tab allows the user to costomize general configuration settings in the software. For example, the activation/deactivation of some fields or options in the software, the configuration of the format or the setting of the layout of some fields.

There are 2 types of preferences: system preferences and user preferences.

Access to preferences

To configure the preferences from the main page of the software, click on the "Configuration" menu, then select "Preferences".

User preferences

The user preferences can be customized by a user. The changes done in this section will only be applied to the current user profile.

NOTE : If some users are not able to edit their user preferences, it is because they do not have the necessary accesses. To get the access needed go to User Management page to give the users the rights to customize their preferences.

"Shortcut Bar" tab

The "Shortcut Bar" tab allows the shortcut bar to be edited by the user. The Shortcut bar is at the top of the homepage and contains different buttons/icons, allowing the users to access different managements or sections of the software in a click.

A: Allows the button size to be chosen on the Shortcut bar (small or large).	B: Allows the text to be displayed under the buttons of the Shortcut Bar.
C: Allows the task summary section to be displayed at the right end of the Shortcut Bar.	D: Allows the task Button to be displayed in the task summary section at the right end of the Shortcut Bar. NOTE: The box in C must be checked for this option to be activated.
E: This is the list of all available buttons in the software. To add one button to the Shortcut Bar, use the button see H.	F: This is the list of the buttons actually displayed in the Shortcut Bar. To remove one button, use the button see H.
G: To activate the search bar, click on the blue bar on top of the "Available Button" section (see E) and the "Selected Buttons" section (see F). It will help in finding a specific button faster.	H: The and buttons allow the addition or the removal of buttons from the Shortcut Bar.
I: The and buttons allow the display order of the buttons to be customized in the Shortcut Bar.

"Options" Tab

A: Allows a user to choose the display language of the software.	B: Allows the user the option to change the background color between Prodon (orange) or Prolys (purple).
C: When searching, if the option "When the button is clicked" is selected, click on the button "Search" of the Search Bar or press the "Enter" key on the keyboard to start the search once the search criteria is specified. Also, a delay can be selected to automatically launch the search when the time criteria is complete.	D: Allows the user the choice of selecting when the Web Section of the main page will be refreshed. For example, the user can choose if the refresh type will be done as soon as Logilys modifies something, when the user starts up the software, etc.
E: Allows the user to choose the language in which the Web section of the main page will be displayed.	F: Allows for the customization of the path to the temporary folder. This configuration is usually done by the technicians at Logilys.
G: Allows the user to chosse which of the available shortcuts are to be created in the Start menu. The shortcuts available are: Prodon, the Support Center, the backup software, the web update software, the Wiki documentation, and the Logilys web site.	H: Prodon automatically keeps a history of the last item visited. This option allows the users to choose how many items they want to keep in their history.
I: Allows a window to open up which contains address fields (number, type of road, road name, point of call, etc.) to help users to use a consistent template for their client files.	J: Allows the minimization of Prodon and places it in the notification zone of Windows at the bottom right of the screen.
K: Allows the scan file to be opened automatically when adding a transaction.	L: This option will allow you to automatically add the selected merge fields to be inserted in a new Master Documents when it opens for the first time.
M: Allows the last filtered period to be automatically selected at the top right corner of the Analysis and history of transactions view when opening it again.	N: If this box is activated, Prodon will display a window informing the user that there are online donations to import at each opening of the software (the Online Donation module must be activated to be able to see this box).
O: If this box is activated, ProDon will display a window informing the user that there are online donations to import at each X minutes (the Online Donation module must be activated to be able to see this box). A number of minutes can be set for each user.	P: Allows the codes for the campaigns, occasions, and activities to be displayed in the selection lists.

"Regional Options" Tab

NOTE: This tab is only displayed in the "User Preferences" if the option has been activated in the " System Preferences ", see « Regional Options » point A of the « System preferences ».

A: The "English" and "French" Tabs allow different formats for each language to be configured. These formats will be used in the documents of Prodon.	B: If the option "Use the Regional options of Windows" is activated, Prodon will use the default configurations of Windows. If the option "Use custom configuration" is checked, the user will be able to choose the money and date format.
C: These options allow the date format to be configured. The button allows the date format legend to be accessed.	D: These options allow the money format to be configured.
E: This option allows the desired list separator to be selected.

Printers and other options

A: Allows the choice of the default printers to be used for each of the following elements: lists and reports, receipts, invoices, and batch report.	B: This section allows the Email Integration to Prodon. These configurations are usually done by the technicians at Logilys.
C: This section allows the conection of Prodon to Excel or to another software similar to Excel in order to export data.	D: If this option is activated, the user only has to double-click in the phone number field type and the number will automatically be dialed in Skype.
E: By installing this additionnal feature, an icon will appear in Outlook allowing the user to record the emails in Prodon's tasks.

Task options

A: Allows a deadline to be determined by default when adding a new task.	B: If the box "Active" is checked, it will be possible to quickly add a task by pressing the « Ctrl » + « Alt » + « T » keys from any management list in Prodon.
C: These two options are associated to reminders for tasks. It is possible to choose between the two choices, the default value that will be assigned when creating a new task. For more informations about these options, consult the section « Reminder Tab » of the « Task and History Management » document.	D: Allows the default delay for the reminder to be set.

Time sheet

A: Allows the user to activate and modify the access keyboard shorcuts to the time sheets.	B: Allows the user to activate the colour change by day in a time sheet.
C: Allows the user to configure the number of items created or edited for Prodon to remember.	D: Allows a default break time to be configured.
E: Allows to ask the user to add a new break time to a item.	F: Allows the addition of a maximum delay time before beginning a second timer after ending an item on the time sheet.

Questions and warnings

A: These boxes allow for the activation or deactivation of some questions asked or warning windows in the software.	B: The links in blue allows the user to save a preset answer for the questions in the software. To edit the saved answer, click on the question and select the answer.

System Preferences

System preferences can only be edited by the "Supervisor" profile of Prodon. In the Network Version, please be advised that the changes done to these preferences will be applied to all of the users of Prodon.

Security and languages

Standard Version

A: Allows for a password to be required when opening Prodon.	B: Allows to set a maximum number of attemps to connect to Prodon.
C: Allows for a password to be required when opening a PDF document via Prodon.	D: Allows to set the default language for Prodon.

Network Version

A: Activates security management per user (password and rights).	B: Allows the user to log into Prodon without entering a password. CAUTION: The name of the user must be the same used at the opening of the Windows session.
C: Allows for the session type on the workstation to be managed. For more information, click on the button.	D: Allows to set a maximum number of attemps to connect to Prodon.
E: Allows to set the default language for Prodon.	F: Allows the option to change the background color between Prodon (orange) or Prolys (purple).

Regional Options

A: If this box is checked, each user will be able to configure their own regional options. If the box is not checked, all users will have to use the parameters defined in this part.	B: If the first option is checked, the software will use the default options of Windows. If the second one is checked, the user will be able to customize these options.
C: These options allow the date format to be configured.	D: These options allow the money format to be configured.
E: The button allows the date format legend to be displayed.	F: The "French" tab allows different money and date formats to be set if the French is used for documents in ProDon.

Clients

A: Allows the display and the fields of clients to be defined.	B: Allows the format of reference number to be defined.
C: Allows the path of the client files to be defined.	D: Allows the path of the secure client files to be defined.
E: Allows the label for the reference number field to be edited in a client file in English and in French.	F: Allows the label for the comments field to be edited in a client file in French and in English.
G: Allows the selection of the field to use to select a client.	H: Allows the selection of the default language when adding clients.
I: Allows the selection of the tab of the client file where the Social Security Number will be displayed.	J: Allows the selection of the main email for companies.
K: Allows the selection of the main email for Individuals.

Addresses

A: Allows the user to manage some address options.	B: Allows the user to define if the address is in lowercase or in uppercase.
C: Allows the user to choose the order of the address fields that will appear in the client file.	D: Allows the selection of the region that will be displayed in the client file.

Duplicates

A: Allows the verification of potential duplicates when a user create new client files.	B: Allows the search criteria for duplicates to be defined.
C: Allows the user to choose the detection method for duplicates linked to the client importation. This option is linked to the "Importation Modules". .	D: Allows the user to choose how many characters on which ProDon will base itself to search for duplicates.
E: Allows the selection of by which field ProDon will detect the identical transactions.	NOTE: For the search and the deletion of potential duplicates in the database, go to this procedure.

Transactions

A: Allows the client's canvasser to be added when a transaction is added.	B: Allows the number of the next batch that will be generated to be displayed from the transaction management.
C: Allows the electronic transaction file to be generated while transferring the batch.	D: Allows a warning to be displayed when the date is earlier or later than the selected parameters.
E: This is the path where the document attached to the transactions will be saved.	F: Allows the user to choose the order of the default values of the characteristics of transaction type.

Commitments

NOTE: This tab is only visible and these options are only editable if the " Prospecting and Commitments Module " is activated in the database.

A: This is where the files attached to the commitments will be saved.	B: Allows the box "End when the objective is reached" to automatically be checked when the user adds a commitment by objective.
C: Allows the box "End when the objective is reached" to automatically be checked when adding an automatic commitment.	D: Allows the addition of commitment with instalments equal to $0.00.

Time Sheets

A: Allows the selection of which day start the week.	B: Allows the selection of the day which a week end.
C: Allows the first day of work to be specified.	D: Allows the time bank to be displayed.
E: Allows the overtime to be displayed.

Greetings

A: Allows the results of merge fields "Long Greeting" and "Short Greeting" to be edited for a company.	B: Allows the result of "Long Greeting" and "Short Greeting" to be edited for an individual.
C: Allows the result of "Long Greeting" and "Short Greeting" to be edited for a couple.	NOTE: The drop-down lists at the right allow the wished fields to be sent to the left field. Select the fields one by one to add them into the left section.

Reports

A : Allows the wished custom fields to be displayed in the reports of "Batch Transactions" type.	B : Allows the wished characteristics to be displayed in the reports of "Batch Transactions" type.

Display

A : Display the contact on documents and receipts if the client is a company.	B : Display the contact on documents and receipts if the client is a third-party.
C : Display the contact on documents and receipts if the linked client 1 is a company.	D : Display the contact on documents and receipts if the linked client 2 is a company.
E : Display the contact on documents and receipts if the canvasser is a company.	F : Allows the "Third-party" section to be displayed.

E-mail Blast

NOTE: This tab is only visible and the options are only editable if the E-mail Blast module is active.

A: Allows the E-mail Blast Module to be activated.	B: These options are the technical configurations assumed by Logilys.
C: Allows the definition of the administrator accounts. Again, this option is a configuration assumed by Logilys.	D: Allows the definition of the Statistic view account. Again, this option is a configuration assumed by Logilys.
E: Allows the time to be set before calling the delay expiration for synchronization of lists.	F: Allows the size of the email batches to be set in the synchronization of lists.

Other

A: Allows at the opening of ProDon the deactivation of the warning strongly suggesting to do a backup if the last one was done for more than a week ago.	B: Allows the screen to be adjusted if the resolution is not the right one to work.
C: Force the lines to be validated in the Importation module.	D: Allows the remarks linked with real duplicates to be displayed in the Importation module.
E: Allows the line in error to not be marked if the following required fields are not documented in the importation module: client's reference number, sector of activity, characteristics and custom fields.	F: Allows the activation of accounting project management.
G: Allows the report letter format to be changed in reports of A4 format.	H: Allows the selection of the relation list used to send email.
I: Configuration allowing email sending via the Outlook software to be used.	J: Allows the warnings display to be configured.
K: Allows the user to adjust how many numbers will be in the receipt number.	L: Display the question to move back the next instalment date when deleting a transaction linked with a commitment.
M: Allows the bank account numbers to be displayed.	N: Allows the bank information to be displayed in the commitment management grid.
O: Allows warnings and messages to be used from the receipts management and documents to issue.	P: Allows the identification of the canvasser of a third-party client if the client does not have a linked canvasser.
Q: Allows different transactions form to be displayed.	R: Allows the transaction nature to be displayed.
S: Allows transactions and commitments to be divided by contacts.	T: Allows the management of GL Accounts in a group.

Performances

A: Allows the user to determine how many lines can be displayed in each management.	B: Allows the user to determine how many lines can be displayed in managements that are not set above.
NOTE: The more lines are displayed, the more the software will need a powerful server.

Tasks

A: Allows the task subject to be displayed in "drop-down list" format.	B: Allows tasks to be gathered by family type.
C: Allows tasks to be seen in advance.

Documents

When receipts or documents (e.g.: Thank-you letters) are generated, it is now possible to specify in which order they will be opened for the purpose of having them printed in a precise order. Thus, if, for example a receipt series and a document series must be printed, both categories of documents will be in the same order.

A: Generate documents in a preset order.	B: Allows the setting of the starting number for invoices. NOTE : This field is only available if the Invoicing module is activated in the database.

Mailings

A: Allows the configuration of the default responses for Mailing history.	B: If this option is checked, the selected occasion and the selected activity in the last documented mailing in the client folder will be automatically registered when entering a new transaction.
C: These options are only available if the option in B is checked. They allow a mailing by " Response " to be searched. For example, wanting, at the next transaction entry, that the occasion and the activity of the last mailing that are having a "Payment in pending" to be automatically registered.	NOTE : For more information about Mailing History, click here.

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Document name: ProDon:Preferences
Version : 5.0.3

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