Difference between revisions of "ProDon:Processing Receipts To be Issued"

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<span style="color: rgb(255, 0, 0);">'''E:'''</span> '''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Receipts to be calculated" tab contains the receipts for which the amount  is still unknown. For instance, if the price of an activity is established, but the advantage has not been calculated yet; it is impossible to know the amount to enter on the receipt.<br>'''NNOTE: '''As soon as the amount allocated to the advantage is known, you must enter it in the activity of the donation occasion. When the donation occasion is modified, all the transactions related to this activity will be in one of the four other tabs. For more information concerning the activities with sale prices, [http://wikien.logilys.com/index.php/ProDon:Donation_Occasion_Management#Main_screen click here].  
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Receipts to be calculated" tab contains the receipts for which the amount  is still unknown. For instance, if the price of an activity is established, but the advantage has not been calculated yet; it is impossible to know the amount to enter on the receipt.<br>'''NOTE: '''As soon as the amount allocated to the advantage is known, you must enter it in the activity of the donation occasion. When the donation occasion is modified, all the transactions related to this activity will be in one of the four other tabs. For more information concerning the activities with sale prices, [http://wikien.logilys.com/index.php/ProDon:Donation_Occasion_Management#Main_screen click here].  
 
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|<span style="color: rgb(255, 0, 0);">'''F:'''</span> The "Paper receipts" tab contains the format paper of the receipts to be issued .  
 
|<span style="color: rgb(255, 0, 0);">'''F:'''</span> The "Paper receipts" tab contains the format paper of the receipts to be issued .  
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== Traitement des reçus à émettre<br>  ==
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== Processing of Receipts to be Issued  ==
  
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Cette opération consiste à émettre les reçus suite au report des transactions de don. Dans «&nbsp;Traitement des reçus à émettre&nbsp;», les transactions pour lesquelles il y a un reçu à émettre sont affichées dans la liste active.<br>  
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This operation consists of issuing receipts following the transfer of the donation transactions. In "Batch processing: Receipts", the transactions for which there are receipts to be issued are displayed in the active list.<br>  
  
 
{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 666px; height: 404px;"
 
{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 666px; height: 404px;"
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Se positionner sur l'onglet approprié au type de reçu à émettre et au besoin, [[Fonctions communes:Barre de recherche|rechercher]] ou [[Fonctions communes:Filtrer les informations (Requêtes)|filtrer]] les transactions pour que la liste active contienne seulement les reçus à générer. Par exemple, il est possible de générer tous les reçus d'une occasion spécifique.  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Get positioned on the tab proper to the receipt type to be issued and if need be, [http://wikien.logilys.com/index.php/Common_functions:Search_Bar search] or [http://wikien.logilys.com/index.php/Common_functions:Filter_Data_(Queries) filter] the transactions so that the active list only contains the receipts to generate. For instance, it is possible to generate all the receipts of a specific donation occasion.  
  
 
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<span style="color: rgb(255, 0, 0);">'''B:'''</span> S'il est nécessaire de produire des enveloppes ou étiquettes pour les reçus, il est important de le faire <u>'''avant'''</u> de générer les reçus puisqu'une fois les reçus générés, la liste active ne sera plus disponible.
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''If it is necessary to create envelopes or labels for the receipts, it is important to do it '''<u>before</u>''' generating the receipts; because once the receipts are generated, the list is no longer available
  
 
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Cliquer sur le bouton [[Image:Bouton générer.png]] pour débuter la production des reçus.<br>'''NOTE&nbsp;:''' Si les [[ProDon:Configuration d'un reçu Word|reçus '''''Word''''']] sont utilisés, il est important de fermer '''''Word''''' avant de continuer.  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Bouton générer.png]] button to begin the production of receipts.  
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'''NOTE: '''If [http://wikien.logilys.com/index.php/ProDon:Configuration_of_a_Word_Type_Receipt '''''Word''''' receipts] are used, it is important to close '''''Word''''' before continuing.
  
 
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Après avoir cliqué sur le bouton [[Image:Bouton générer.png]], la fenêtre suivante s'ouvre.  
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After clicking on the [[Image:Bouton générer.png]], button, this window opens.  
  
 
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Permet de sélectionner l'imprimante avec laquelle les reçus seront imprimés.  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Allows you to select the printer with which the receipts will be printed out.  
  
 
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<span style="color: rgb(255, 0, 0);">'''B:'''</span> Cette option permet de générer tous les reçus de la liste active, qui a été créée plus tôt.  
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<span style="color: rgb(255, 0, 0);">'''B:'''</span> This option allows you to generate all the receipts of the active list that was created earlier.  
  
 
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Cette option permet de générer le reçu sélectionné seulement.  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> This option allows you to generate the selected receipt only.  
  
 
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<span style="color: rgb(255, 0, 0);">'''D:'''</span> Cette option permet de générer un reçu par transaction. Par exemple, si un client a 2 engagements de 5,00&nbsp;$ par mois et qu'il paie ces engagements avec un chèque de 10,00&nbsp;$ par mois, il recevra 24 reçus de 5,00&nbsp;$ durant l'année.<br>  
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<span style="color: rgb(255, 0, 0);">'''D:'''</span> This option allows you to generate a receipt per transaction. For example, if a client has two commitments of $5.00 per month and that he or she pays these commitments monthly with a $10.00 cheque; this client will receive twenty-four receipts for $5.00 throughout the year.<br>  
  
 
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<span style="color: rgb(255, 0, 0);">'''E:'''</span> Cette option permet de générer un reçu par donateur. Par exemple, si un client a 2 engagements de 5,00 $ par mois et qu'il paie ces engagements avec un chèque de 10,00 $ par mois, il recevra 1 reçu de 120,00 $ durant l'année.<br>'''NOTE&nbsp;:''' Certaines transactions ne peuvent pas être combinées sur un même reçu. Par exemple, les dons en biens ou les transactions ayant des avantages différents. Dans ces cas, '''''ProDon''''' génèrera plusieurs reçus.<br>  
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<span style="color: rgb(255, 0, 0);">'''E:'''</span> This option allows you to generate one receipt per donor. For instance, if a client has two commitments of $5.00 per month and he or she pays these commitments monthly with a $10.00 cheque; this client will receive one receipt for $120.00 in the year.
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'''NOTE: '''Certain transactions can not be combined on the same receipt. For example, the donations in properties or transactions with different advantages. In these cases, '''''ProDon''''' will generate several receipts.<br>
  
 
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<span style="color: rgb(255, 0, 0);">'''F:'''</span> Cette option permet de générer un reçu par référence de paiement. Par exemple, si un client a 2 engagements de 5,00 $ par mois et qu'il paie ces engagements avec un chèque de 10,00 $ par mois, il recevra 12 reçus de 10,00 $ durant l'année.<br>
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<span style="color: rgb(255, 0, 0);">'''F:'''</span> This option allows you to generate one receipt per payment reference. For example, if a client has two commitments of $5.00 per month and he or she pays these commitments monthly with a $10.00 cheque; this client will receive twelve receipts for $10.00 throughout the year.  
  
 
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<span style="color: rgb(255, 0, 0);">'''G:'''</span> Permet d'afficher à l'écran les reçus avant de les imprimer. Cette option est fortement recommandée, puisqu'elle permet de vérifier les reçus avant de les imprimer. <br>'''ATTENTION&nbsp;:''' Ne pas oublier d'imprimer les reçus lorsqu'ils auront été vérifiés à l'écran. '''<br>'''  
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Displays the receipts onscreen before printing them out. This option is strongly recommended, since it allows you to verify the receipts before printing.
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'''CAUTION: '''Do not forget to print the receipts after the onscreen verification.'''<br>'''
  
 
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<span style="color: rgb(255, 0, 0);">'''H:'''</span> Permet d'imprimer directement les reçus. <br>'''ATTENTION&nbsp;:''' Cette option ne permet pas de vérifier les reçus avant l'impression.  
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Allows you to print the receipts directly.  
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'''CAUTION: '''This option does not allow you to verify the receipts before printing.
  
 
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<span style="color: rgb(255, 0, 0);">'''I:'''</span> Permet de faire imprimer les reçus par une entreprise externe. Ce procédé est cependant très complexe, il est donc fortement conseillé de contacter '''''Logilys''''' avant de l'utiliser.  
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<span style="color: rgb(255, 0, 0);">'''I:'''</span> Allows you to have the receipts printed by an external company. However, this process is very complex; it is therefore strongly recommended to contact '''''Logilys''''' before using it.  
  
 
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<span style="color: rgb(255, 0, 0);">'''J:'''</span> Permet de sélectionner le remerciement désiré.'''&nbsp;'''  
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<span style="color: rgb(255, 0, 0);">'''J:'''</span> Helps to select the desired thank-you.'''&nbsp;'''  
  
 
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<span style="color: rgb(255, 0, 0);">'''K:'''</span> Permet de forcer un remerciement qui sera utilisé pour tous les reçus à émettre de la liste.  
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<span style="color: rgb(255, 0, 0);">'''K:'''</span> Allows to force a thank-you that will be used for all the receipts to be issued in the list.  
  
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|<span style="color: rgb(255, 0, 0);">'''L:'''</span> Il s'agit du numéro du prochain reçu à émettre.
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|<span style="color: rgb(255, 0, 0);">'''L:'''</span> It is the number of the next receipt to be issued.
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'''NOTE :''' Ne pas modifier ce numéro, il se met à jour automatiquement lors de chaque émission de reçus.'''&nbsp;'''
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'''NOTE: '''Do not modify this number, it is automatically updated with the issuance of each receipt.
 
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|<span style="color: rgb(255, 0, 0);">'''M:'''</span> Il s'agit de la date d'émission du reçu.
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|<span style="color: rgb(255, 0, 0);">'''M:'''</span> It is the issue date of the receipt.
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'''NOTE :''' Par défaut, la date du jour s'inscrit automatiquement.  
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'''NOTE: '''By default, the current date is automatically entered.
 
|'''NOTE&nbsp;:''' Il existe deux formats de reçus&nbsp;: les reçus '''''Word''''' et les reçus standard. Pour les reçus '''''Word''''', il n'est pas nécessaire de sauvegarder le résultat de la fusion, car il est possible de le générer à nouveau. Pour savoir comment configurer un reçu standard, [[ProDon:Configuration d'un reçu standard|cliquer ici]]. Pour savoir comment configurer un reçu '''''Word''''', [[ProDon:Configuration d'un reçu Word|cliquer ici]].  
 
|'''NOTE&nbsp;:''' Il existe deux formats de reçus&nbsp;: les reçus '''''Word''''' et les reçus standard. Pour les reçus '''''Word''''', il n'est pas nécessaire de sauvegarder le résultat de la fusion, car il est possible de le générer à nouveau. Pour savoir comment configurer un reçu standard, [[ProDon:Configuration d'un reçu standard|cliquer ici]]. Pour savoir comment configurer un reçu '''''Word''''', [[ProDon:Configuration d'un reçu Word|cliquer ici]].  
  
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'''ATTENTION&nbsp;:''' Ne pas cliquer sur «&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] J'accepte&nbsp;» à la fenêtre suivante tant que les reçus ne sont pas imprimés sinon, ils disparaîtront de la liste active. <br>  
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'''CAUTION&nbsp;:''' Do not click on "&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] Yes " in the following window until the receipts are not all printed, otherwise they will disappear from the active list. <br>  
  
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Lorsque toutes les options sont choisies, cliquer sur «&nbsp;[[Image:Bouton générer.png]] Générer les documents&nbsp;».<br>  
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When all the options are selected, click on "&nbsp;[[Image:Bouton générer.png]] Generate the documents".<br>  
  
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Une fois que tous les reçus sont générés, la fenêtre «&nbsp;Confirmation&nbsp;» s'ouvre. Ne pas cliquer sur «&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] J'accepte» à la fenêtre tant que les reçus ne sont pas imprimés sinon, ils disparaîtront de la liste active.<br>  
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Once all the receipts are generated, the "Confirmation" window opens. Do not click on "[[Image:Bouton Crochet ajouter confirmer.png]] Yes" in this window until the receipts are not printed, otherwise they will disappear from the active list..<br>  
  
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Une fois que tous les reçus sont imprimés, vérifier s'ils sont tous là, puis une fois que tous les reçus sont vérifiés, répondre à la question suivante&nbsp;:
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Once all the receipts are printed out, check if they are all there. Then once all the receipts have been verified, answer this question:&nbsp;  
 
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![[Fichier:ProDon5 Traitement des reçus à émettre 05.png|thumb|618x618px]]
 
![[Fichier:ProDon5 Traitement des reçus à émettre 05.png|thumb|618x618px]]
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Si tous les reçus sont imprimés correctement, cliquer sur «&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] J'accepte&nbsp;», les reçus imprimés disparaîtront alors de la liste active.<br>Si l'impression ne s'est pas bien effectuée (par exemple, par un manque d'encre), cliquer sur «&nbsp;[[Image:Bouton Annuler.png]] Je refuse&nbsp;», de cette façon, les reçus resteront dans la liste active et il sera possible de recommencer le processus d'impression.<br>
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If all the receipts are printed correctly, click on "[[Image:Bouton Crochet ajouter confirmer.png]] Yes", the printed receipts then disappear from the active list.<br>If the printing is inadequate (for example, low toner), click on "[[Image:Bouton Annuler.png]] No". This way, the receipts remain in the active list and it will be possible to resume the printing process.<br>
  
 
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Revision as of 15:53, 14 July 2016


CAUTION: This document is for ProDon 5. To view ProDon 4 document, click here.


Introduction

Following the transaction transfer, it is possible to issue receipts for each transaction. The issuance of receipts can be done for the entire transactions or for a part only.


Diagram

thumb|572x572px



Receipt Types

There are five different receipt types: The "Receipts to be issued", the "Annual receipts", the "Receipts with thank-yous", the "Annual receipts with thank-yous" and the "Receipts to be calculated".

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A: The "Receipts to be issued" tab contains the receipts for which the amount is known and that can be issued.

B: The "Annual receipts" tab contains the receipts for which the amount is the cumulative of a donor's donations and it is usually generated once a year.

This option is used in three different contexts: 

  • On an indivdual basis, for a client who wants to receive, only once a year, the receipts for all the transactions that he or she has made throughout the year. This option is activated in the client files.
  • According to the donation occasion/activity, for all the transactions corresponding to a particular donation occasion/activity (For example, for a commitment activity in which the clients have to make several payments throughout the year, it is much easier to generate one receipt per client at the end of the year than one receipt per transaction.). This option is activated in the configuration of the activity.
  • For a client who wishes to receive a particular receipt only at the end of the year. This option is activated in thetransaction logging.

C: The receipts that are in the "Receipts with thank-yous" tab are generated only once a year and contain a thank-you note. This thank-you note is chosen when configuring the donation occasion. For more information concerning the thank-you note, consult this procedure.

DD: The receipts that are in the "Annual receipts with thank-yous" tab are generated only once a year and contain a thank-you note. See letters B and C for more details on the "Annual receipts" and the "Receipts with thank-yous".

NOTE: To be combined, the client's receipts have to contain the same thank-you note.

E: The "Receipts to be calculated" tab contains the receipts for which the amount is still unknown. For instance, if the price of an activity is established, but the advantage has not been calculated yet; it is impossible to know the amount to enter on the receipt.
NOTE: As soon as the amount allocated to the advantage is known, you must enter it in the activity of the donation occasion. When the donation occasion is modified, all the transactions related to this activity will be in one of the four other tabs. For more information concerning the activities with sale prices, click here.

F: The "Paper receipts" tab contains the format paper of the receipts to be issued .
G: The "Electronic Receipts" tab contains the receipts to be issued via mass mailing. The electronic receipts module must be active in ProDon to be able to view this tab.


Processing of Receipts to be Issued

This operation consists of issuing receipts following the transfer of the donation transactions. In "Batch processing: Receipts", the transactions for which there are receipts to be issued are displayed in the active list.

Fichier:ProDon5 Traitement des reçus à émettre 03.png

A: Get positioned on the tab proper to the receipt type to be issued and if need be, search or filter the transactions so that the active list only contains the receipts to generate. For instance, it is possible to generate all the receipts of a specific donation occasion.

B: If it is necessary to create envelopes or labels for the receipts, it is important to do it before generating the receipts; because once the receipts are generated, the list is no longer available

C: Click on the Bouton générer.png button to begin the production of receipts.

NOTE: If Word receipts are used, it is important to close Word before continuing.



After clicking on the Bouton générer.png, button, this window opens.

Fichier:ProDon5 Traitement des reçus à émettre 04.png

A: Allows you to select the printer with which the receipts will be printed out.

B: This option allows you to generate all the receipts of the active list that was created earlier.

C: This option allows you to generate the selected receipt only.

D: This option allows you to generate a receipt per transaction. For example, if a client has two commitments of $5.00 per month and that he or she pays these commitments monthly with a $10.00 cheque; this client will receive twenty-four receipts for $5.00 throughout the year.

E: This option allows you to generate one receipt per donor. For instance, if a client has two commitments of $5.00 per month and he or she pays these commitments monthly with a $10.00 cheque; this client will receive one receipt for $120.00 in the year.

NOTE: Certain transactions can not be combined on the same receipt. For example, the donations in properties or transactions with different advantages. In these cases, ProDon will generate several receipts.

F: This option allows you to generate one receipt per payment reference. For example, if a client has two commitments of $5.00 per month and he or she pays these commitments monthly with a $10.00 cheque; this client will receive twelve receipts for $10.00 throughout the year.

G: Displays the receipts onscreen before printing them out. This option is strongly recommended, since it allows you to verify the receipts before printing.

CAUTION: Do not forget to print the receipts after the onscreen verification.

H: Allows you to print the receipts directly.

CAUTION: This option does not allow you to verify the receipts before printing.

I: Allows you to have the receipts printed by an external company. However, this process is very complex; it is therefore strongly recommended to contact Logilys before using it.

J: Helps to select the desired thank-you. 

K: Allows to force a thank-you that will be used for all the receipts to be issued in the list.

L: It is the number of the next receipt to be issued.

NOTE: Do not modify this number, it is automatically updated with the issuance of each receipt.

M: It is the issue date of the receipt.

NOTE: By default, the current date is automatically entered.

NOTE : Il existe deux formats de reçus : les reçus Word et les reçus standard. Pour les reçus Word, il n'est pas nécessaire de sauvegarder le résultat de la fusion, car il est possible de le générer à nouveau. Pour savoir comment configurer un reçu standard, cliquer ici. Pour savoir comment configurer un reçu Word, cliquer ici.


CAUTION : Do not click on " Bouton Crochet ajouter confirmer.png Yes " in the following window until the receipts are not all printed, otherwise they will disappear from the active list.

When all the options are selected, click on " Bouton générer.png Generate the documents".

Once all the receipts are generated, the "Confirmation" window opens. Do not click on "Bouton Crochet ajouter confirmer.png Yes" in this window until the receipts are not printed, otherwise they will disappear from the active list..

Once all the receipts are printed out, check if they are all there. Then once all the receipts have been verified, answer this question: 

thumb|618x618px


If all the receipts are printed correctly, click on "Bouton Crochet ajouter confirmer.png Yes", the printed receipts then disappear from the active list.
If the printing is inadequate (for example, low toner), click on "Bouton Annuler.png No". This way, the receipts remain in the active list and it will be possible to resume the printing process.



Template:BasPage ProDon Version

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