Difference between revisions of "ProDon:Accounting System Links Management"

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'''<u>CAUTION</u>''' : This document is for '''VERSION''' 5 of '''''Prodon'''''. To go to the document for version 4, [[Chart of Account Management (Prodon 4)|click here]].
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'''<u>CAUTION</u>''' : This document is for '''VERSION''' 5 of '''''Prodon'''''. To go to the document for version 4, [[ProDon:Chart of Account Management (Prodon 4)|click here]].
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<br><span style="color: rgb(255, 0, 0);">'''WARNING&nbsp;: This document is currently being edited/revised, it is possible that some parts are missing or obsolete.'''</span>
 
  
 
==Introduction==
 
==Introduction==
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{| class="wikitable" width="463" cellspacing="1" cellpadding="1" border="1"
 
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|To do so, from the software home page, click on the " Configuration " menu, then select "[[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Chart of Accounts".
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|To do so, from the software home page, click on the " Configuration " menu, select <nowiki>'' Accounting ''</nowiki> and then select " [[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Accounting System Links ".
 
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|[[Image:Chart of Account Management 001.png|link=http://wikien.logilys.com/index.php/File:Chart_of_Account_Management_001.png]]
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|[[File:Prodon5 Accounting System Link Management 001.png]]
 
|}
 
|}
 
{| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1"
 
{| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1"
 
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| colspan="2" |After clicking on "[[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Chart of Accounts", this window opens.
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| colspan="2" |After clicking on " [[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Accounting System Links ", this window opens up.
 
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|-
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| colspan="2" |[[Image:Chart of Account Management 002.png|link=http://wikien.logilys.com/index.php/File:Chart_of_Account_Management_002.png]]
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| colspan="2" |[[File:Prodon5 Accounting System Link Management 002.png|frameless|572x572px]]
 
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|-
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''This is the list of all the existing active GL accounts in '''''Prodon'''''.
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|'''<span style="color: rgb(255, 0, 0);">A: </span>'''The [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]].
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''The [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]].
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|'''<span style="color: rgb(255, 0, 0);">B: </span>'''The [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button allows you to modify a GL account from the list in <span style="color: rgb(255, 0, 0);">'''F'''</span>. To learn how to complete the addition or editing of the GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]].
 
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|-
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button allows you to modify a GL account from the list at <span style="color: rgb(255, 0, 0);">'''A'''</span>. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]].
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Minus remove delete.png|link=http://wikien.logilys.com/index.php/File:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list in '''<span style="color: rgb(255, 0, 0);">F</span>'''.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''The [[Image:Button Minus remove delete.png|link=http://wikien.logilys.com/index.php/File:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list at '''<span style="color: rgb(255, 0, 0);">A</span>'''.
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'''NOTE: '''It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''I'''</span> in the [[ProDon:Accounting System Links Management#Add .2F Edit a General Ledger Account|" Add /Edit a General Ledger Account "]] section.
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'''NOTE: '''It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add /Edit a General Ledger Account"]] section.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''The " Active " tab contains all the GL accounts that are currently active in '''''Prodon'''''.
 
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|-
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Active" tab contains all the GL accounts that are currently active in '''''Prodon'''''.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''The " Inactive " tab contains all the GL accounts that are currently inactive in '''''Prodon'''''.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''The "Inactive" tab contains all the GL accounts that are currently inactive in '''''Prodon'''''.
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'''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''I'''</span> in the [[ProDon:Accounting System Links Management#Add .2F Edit a General Ledger Account|" Add / Edit a General Ledger Account "]] section.
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'''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add / Edit a General Ledger Account"]] section.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''This is the list of all the existing active GL accounts in '''''Prodon'''''.
 
|}
 
|}
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===Add / Edit a General Ledger Account===
 
===Add / Edit a General Ledger Account===
 
{| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1"
 
{| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1"
 
|-
 
|-
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| colspan="2" |After clicking on the [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] or [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button, this window opens.
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| colspan="2" |After clicking on the [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] or [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button, this window opens up.
 
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|-
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| colspan="2" |[[Image:Chart of Account Management 003.png|link=http://wikien.logilys.com/index.php/File:Chart_of_Account_Management_003.png]]
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| colspan="2" |[[File:Prodon5 Accounting System Links Management 003.png]]
 
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''Prodon'''''.
 
| width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''Prodon'''''.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter the GL account number used in the accounting software of the organization.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter a description for the GL account number.
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'''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|"Accounting Integration Module"]] is active in '''''Prodon'''''.
 
 
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''Name the GL account.
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|'''<span style="color: rgb(255, 0, 0);">C: </span>'''If more than one language is active in '''''Prodon''''', the [[Image:Button translate.png|link=http://wikien.logilys.com/index.php/File:Button_translate.png]] button allows you to translate the name of the GL account specified in <span style="color: rgb(255, 0, 0);">'''B'''</span>.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''If more than one language are active in '''''Prodon''''', the [[Image:Button translate.png|link=http://wikien.logilys.com/index.php/File:Button_translate.png]] button allows you to translate the name of the GL account specified at <span style="color: rgb(255, 0, 0);">'''C'''</span>.
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|'''<span style="color: rgb(255, 0, 0);">D: </span>'''Enter the GL account number used in the accounting software of the organization.
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'''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|" Accounting Integration Module "]] is active in '''''Prodon'''''.
 
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to indicate which tax(es) must be considered for this GL account.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to assign a GL group for the specified GL account.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to indicate which tax(es) must be considered for this GL account.
 
'''CAUTION: '''Use this option only when entering expenditure transactions.
 
'''CAUTION: '''Use this option only when entering expenditure transactions.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts.
 
 
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|-
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">G: </span>'''Displays the GL account on the "Deposit Summary" report.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">G:</span>''' If this box is checked, the information located in the merge field " Designated _Donation " will appear on the receipts.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">H: </span>'''Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account is inactive.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">H: </span>'''Displays the GL account on the " Deposit Summary " report.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">J: </span>'''Allows you to write notes in relation to the GL account.
 
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|-
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to write notes in relation to the GL account.
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|'''<span style="color: rgb(255, 0, 0);">K: </span>'''Allows you to add a characteristic to any GL account.
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">J: </span>'''After specifying all the necessary information, click on the "[[Image:Button Check mark Confirm.png|link=http://wikien.logilys.com/index.php/File:Button_Check_mark_Confirm.png]] Confirm edit" button, in order to save the information.
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|}{{Footer_ProDon_Version|4.6.7.25}}{{Header_TOC}}
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'''NOTE:''' You must first create characteristic for the GL accounts in the [[ProDon:Characteristic Management#Add .2F Edit a Characteristic|" Add / Edit a Characteristic "]]
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|'''<span style="color: rgb(255, 0, 0);">L: </span>'''After having specifid all the necessary information, click on the " [[Image:Button Check mark Confirm.png|link=http://wikien.logilys.com/index.php/File:Button_Check_mark_Confirm.png]] Confirm edit " button, in order to save the information.
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|}{{Footer_ProDon_Version|5.0.5}}

Latest revision as of 07:50, 15 August 2018

Accounting System Links Management


CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.

Introduction

The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.

NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.

Accounting System Links Management

To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".

To do so, from the software home page, click on the " Configuration " menu, select '' Accounting '' and then select " Button General Ledger.png Accounting System Links ".
Prodon5 Accounting System Link Management 001.png
After clicking on " Button General Ledger.png Accounting System Links ", this window opens up.
Prodon5 Accounting System Link Management 002.png
A: The Button add plus.png button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, click here. B: The Button Edit.png button allows you to modify a GL account from the list in F. To learn how to complete the addition or editing of the GL accounts window, click here.
C: The Button Minus remove delete.png button allows you to delete a GL account from the list in F.

NOTE: It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point I in the " Add /Edit a General Ledger Account " section.

D: The " Active " tab contains all the GL accounts that are currently active in Prodon.
E: The " Inactive " tab contains all the GL accounts that are currently inactive in Prodon.

NOTE: To learn how to activate or deactivate a GL account, see point I in the " Add / Edit a General Ledger Account " section.

F: This is the list of all the existing active GL accounts in Prodon.

Add / Edit a General Ledger Account

After clicking on the Button add plus.png or Button Edit.png button, this window opens up.
Prodon5 Accounting System Links Management 003.png
A: Enter the GL account number that will be visible in Prodon. B: Enter a description for the GL account number.
C: If more than one language is active in Prodon, the Button translate.png button allows you to translate the name of the GL account specified in B. D: Enter the GL account number used in the accounting software of the organization.

NOTE: This field is visible only if the " Accounting Integration Module " is active in Prodon.

E: Allows you to assign a GL group for the specified GL account. F: Allows you to indicate which tax(es) must be considered for this GL account.

CAUTION: Use this option only when entering expenditure transactions.

G: If this box is checked, the information located in the merge field " Designated _Donation " will appear on the receipts. H: Displays the GL account on the " Deposit Summary " report.
I: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive. J: Allows you to write notes in relation to the GL account.
K: Allows you to add a characteristic to any GL account.

NOTE: You must first create characteristic for the GL accounts in the " Add / Edit a Characteristic "

L: After having specifid all the necessary information, click on the " Button Check mark Confirm.png Confirm edit " button, in order to save the information.
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Document name: ProDon:Accounting System Links Management
Version : 5.0.5

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