Difference between revisions of "ProDon:Accounting System Links Management"
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− | # | + | {{Header_TOC}} |
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+ | '''<u>CAUTION</u>''' : This document is for '''VERSION''' 5 of '''''Prodon'''''. To go to the document for version 4, [[ProDon:Chart of Account Management (Prodon 4)|click here]]. | ||
+ | |||
+ | ==Introduction== | ||
+ | The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization. | ||
+ | |||
+ | '''NOTE: '''The " Accounting System Links Management " contains accounts for revenues and expenses. | ||
+ | ==Accounting System Links Management== | ||
+ | To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ". | ||
+ | {| class="wikitable" width="463" cellspacing="1" cellpadding="1" border="1" | ||
+ | |- | ||
+ | |To do so, from the software home page, click on the " Configuration " menu, select <nowiki>'' Accounting ''</nowiki> and then select " [[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Accounting System Links ". | ||
+ | |- | ||
+ | |[[File:Prodon5 Accounting System Link Management 001.png]] | ||
+ | |} | ||
+ | {| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1" | ||
+ | |- | ||
+ | | colspan="2" |After clicking on " [[Image:Button General Ledger.png|link=http://wikien.logilys.com/index.php/File:Button_General_Ledger.png]] Accounting System Links ", this window opens up. | ||
+ | |- | ||
+ | | colspan="2" |[[File:Prodon5 Accounting System Link Management 002.png|frameless|572x572px]] | ||
+ | |- | ||
+ | |'''<span style="color: rgb(255, 0, 0);">A: </span>'''The [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]]. | ||
+ | |'''<span style="color: rgb(255, 0, 0);">B: </span>'''The [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button allows you to modify a GL account from the list in <span style="color: rgb(255, 0, 0);">'''F'''</span>. To learn how to complete the addition or editing of the GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]]. | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Minus remove delete.png|link=http://wikien.logilys.com/index.php/File:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list in '''<span style="color: rgb(255, 0, 0);">F</span>'''. | ||
+ | '''NOTE: '''It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''I'''</span> in the [[ProDon:Accounting System Links Management#Add .2F Edit a General Ledger Account|" Add /Edit a General Ledger Account "]] section. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''The " Active " tab contains all the GL accounts that are currently active in '''''Prodon'''''. | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''The " Inactive " tab contains all the GL accounts that are currently inactive in '''''Prodon'''''. | ||
+ | '''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''I'''</span> in the [[ProDon:Accounting System Links Management#Add .2F Edit a General Ledger Account|" Add / Edit a General Ledger Account "]] section. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''This is the list of all the existing active GL accounts in '''''Prodon'''''. | ||
+ | |} | ||
+ | |||
+ | ===Add / Edit a General Ledger Account=== | ||
+ | {| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1" | ||
+ | |- | ||
+ | | colspan="2" |After clicking on the [[Image:Button add plus.png|link=http://wikien.logilys.com/index.php/File:Button_add_plus.png]] or [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button, this window opens up. | ||
+ | |- | ||
+ | | colspan="2" |[[File:Prodon5 Accounting System Links Management 003.png]] | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''Prodon'''''. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter a description for the GL account number. | ||
+ | |- | ||
+ | |'''<span style="color: rgb(255, 0, 0);">C: </span>'''If more than one language is active in '''''Prodon''''', the [[Image:Button translate.png|link=http://wikien.logilys.com/index.php/File:Button_translate.png]] button allows you to translate the name of the GL account specified in <span style="color: rgb(255, 0, 0);">'''B'''</span>. | ||
+ | |'''<span style="color: rgb(255, 0, 0);">D: </span>'''Enter the GL account number used in the accounting software of the organization. | ||
+ | '''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|" Accounting Integration Module "]] is active in '''''Prodon'''''. | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to assign a GL group for the specified GL account. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to indicate which tax(es) must be considered for this GL account. | ||
+ | '''CAUTION: '''Use this option only when entering expenditure transactions. | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">G:</span>''' If this box is checked, the information located in the merge field " Designated _Donation " will appear on the receipts. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">H: </span>'''Displays the GL account on the " Deposit Summary " report. | ||
+ | |- | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive. | ||
+ | | width="50%" |'''<span style="color: rgb(255, 0, 0);">J: </span>'''Allows you to write notes in relation to the GL account. | ||
+ | |- | ||
+ | |'''<span style="color: rgb(255, 0, 0);">K: </span>'''Allows you to add a characteristic to any GL account. | ||
+ | |||
+ | '''NOTE:''' You must first create characteristic for the GL accounts in the [[ProDon:Characteristic Management#Add .2F Edit a Characteristic|" Add / Edit a Characteristic "]] | ||
+ | |'''<span style="color: rgb(255, 0, 0);">L: </span>'''After having specifid all the necessary information, click on the " [[Image:Button Check mark Confirm.png|link=http://wikien.logilys.com/index.php/File:Button_Check_mark_Confirm.png]] Confirm edit " button, in order to save the information. | ||
+ | |}{{Footer_ProDon_Version|5.0.5}} |
Latest revision as of 07:50, 15 August 2018
Accounting System Links Management |
CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.
Introduction
The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.
NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.
Accounting System Links Management
To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".
To do so, from the software home page, click on the " Configuration " menu, select '' Accounting '' and then select " Accounting System Links ". |
After clicking on " Accounting System Links ", this window opens up. | |
A: The button allows you to create a new GL account. To learn how to complete the addition or editing of the GL accounts window, click here. | B: The button allows you to modify a GL account from the list in F. To learn how to complete the addition or editing of the GL accounts window, click here. |
C: The button allows you to delete a GL account from the list in F.
NOTE: It is preferable to deactivate a GL account rather than deleting it. To learn how to deactivate a GL account, see point I in the " Add /Edit a General Ledger Account " section. |
D: The " Active " tab contains all the GL accounts that are currently active in Prodon. |
E: The " Inactive " tab contains all the GL accounts that are currently inactive in Prodon.
NOTE: To learn how to activate or deactivate a GL account, see point I in the " Add / Edit a General Ledger Account " section. |
F: This is the list of all the existing active GL accounts in Prodon. |
Add / Edit a General Ledger Account
After clicking on the or button, this window opens up. | |
A: Enter the GL account number that will be visible in Prodon. | B: Enter a description for the GL account number. |
C: If more than one language is active in Prodon, the button allows you to translate the name of the GL account specified in B. | D: Enter the GL account number used in the accounting software of the organization.
NOTE: This field is visible only if the " Accounting Integration Module " is active in Prodon. |
E: Allows you to assign a GL group for the specified GL account. | F: Allows you to indicate which tax(es) must be considered for this GL account.
CAUTION: Use this option only when entering expenditure transactions. |
G: If this box is checked, the information located in the merge field " Designated _Donation " will appear on the receipts. | H: Displays the GL account on the " Deposit Summary " report. |
I: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account as been made inactive. | J: Allows you to write notes in relation to the GL account. |
K: Allows you to add a characteristic to any GL account.
NOTE: You must first create characteristic for the GL accounts in the " Add / Edit a Characteristic " |
L: After having specifid all the necessary information, click on the " Confirm edit " button, in order to save the information. |
Document name: ProDon:Accounting System Links Management
Version : 5.0.5