View source for ProDon Validation and Transfer of a Transaction Batch (ProDon5)

{{Header_TOC}}<br> 

'''<u>CAUTION</u>''': This document is for '''ProDon 5'''. To view ProDon 4 document, [http://wikien.logilys.com/index.php/ProDon:Validation_and_Transfer_of_a_Transaction_Batch click here]. 

<br>

== Introduction  ==

Once all the transactions of a batch are entered, you must perform the transaction transfer. To learn how to enter transactions, see [http://update_wikien.logilys.com/index.php/Transaction_Logging this document].&nbsp; 

It is recommended to validate with a report, prior to transferring the transactions; in order to make sure there are no mistakes. To learn how to validate the batch before transferring it, [http://update_wikien.logilys.com/index.php/ProDon_Validation_and_Transfer_of_a_Transaction_Batch_(ProDon5)#Validation_of_the_Transaction_Batch click here].

<br>Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [http://update_wikien.logilys.com/index.php/ProDon_Validation_and_Transfer_of_a_Transaction_Batch_(ProDon5)#Transaction_Transfer click here].

== Validation of the Transaction Batch  ==

To validate a transaction batch before transferring it, go to the "Transaction management".<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
To make sure there are no mistakes in the transactions to transfer, generate a report of the transaction batch.<br> 
|-
| colspan="2" |[[File:Validation001.png|836x836px]]
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Go to the tab for which the transactions must be transferred.<br> 

| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">B:</span>''' Conduct a [http://wikien.logilys.com/index.php/Common_functions:Search_Bar search] or apply a [http://wikien.logilys.com/index.php/Common_functions:Filter_Data_(Queries) filter] in order to only display the elements to transfer in the current list<br> 

|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Bouton Rapport imprimer.png]] button. 

| width="50%" | 
'''NOTE:''' Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa. 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the [[Image:Bouton Rapport imprimer.png]] button, the following window opens.<br> 
|-
| colspan="2" |[[File:Prodon5 Validation 002.png|none|thumb|630x630px]]
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the "1, Batch transactions..." report.<br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Click on the "[[Image:Bouton Rapport imprimer.png]] Generate" button.<br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the "&nbsp;[[Image:Bouton Rapport imprimer.png]] Generate" button, the following window opens.<br> 
|-
| colspan="2" |[[File:Prodon5 Validation 003.png|thumb|603x603px]]
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the "Untransferred transactions" option.<br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Click on the "&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] OK" button.<br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| 
After clicking on the "&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] OK&nbsp;" button, the report opens.<br> 
|-
|[[File:Prodon5 Validation 004.png|thumb|812x812px]]
|-
| 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no mistakes before transferring them.<br> 

|}

If there are mistakes in the transactions, correct them before transferring the transaction batch. 

To correct a transaction, return to the [http://wikien.logilys.com/index.php/ProDon:Transaction_Logging#Transaction_Management transaction management], and double-click on the transaction to correct. <br> 

<br>

== Transaction Transfer   ==

Once the transactions have been validated and they do not contain any mistakes, transfer the transaction batch.<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
| colspan="2" |[[File:Prodon5 Validation 005.png|none|thumb|800x800px]]
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the tab for which the transactions must be transferred.<br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Conduct a [http://wikien.logilys.com/index.php/Common_functions:Search_Bar search] or apply a [http://wikien.logilys.com/index.php/Common_functions:Filter_Data_(Queries) filter] in order to display only the elements to transfer in the current list. 

|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the[[File:Button Transfer the transactions.png]]button.<br> 

| width="50%" | 
'''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. You must therefore transfer the transactions of each tab one at a time.<br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the [[Image:Bouton reporter transaction.png]] button, the following window opens.<br> 
|-
| colspan="2" |[[File:Prodon5 Validation 006.png|thumb|538x538px]]
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Enter the deposit date. The current date is automatically entered by default.<br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Select the bank account in which the deposit will be made.<br> 

|-
| 
<span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one transaction in cash is part of the batch, you must specify its cash counts.<br> 

| 
<span style="color: rgb(255, 0, 0);">'''D:'''</span> Check the reports to generate. See the note at the bottom of this table, for more details on the reports.<br> 

|-
| 
<span style="color: rgb(255, 0, 0);">'''E:'''</span> Choose whether to print directly or to show onscreen the reports selected at <span style="color: rgb(255, 0, 0);">'''D'''</span>. 

| 
<span style="color: rgb(255, 0, 0);">'''F:'''</span> To transfer the transactions and generate the reports, click on<br> "&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] Start". 

|-
| colspan="2" | 
'''NOTE:''' The report " Batch Transactions" is used as archiving report. The "Banking instruments" report may be used as deposit slip. The "Summary by GL Accounts" report is an accounting report. 

|}

<br> 

The transactions have now been transferred, removed from the current list of transaction management and sent to Analysis and History.  

After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions. 

For more details concerning the processing of receipts to be issued, see [http://wikien.logilys.com/index.php/ProDon:Processing_Receipts_to_be_Issued this document].<br> 

For more details concerning the processing of documents to be issued, see [http://wikien.logilys.com/index.php/ProDon:Processing_Documents_to_be_Issued this document]. 


<br> 

{{Footer_ProDon_Version|5.0.2.11}}<br>