Difference between revisions of "ProDon:Validation and Transfer of a Transaction Batch"

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{{Header_ProDon|1|4.7.3.4|Nadia Carrier|Nadia Carrier|2014/12/17}}<br>  
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{{Header_TOC}}<br>  
  
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== Introduction  ==
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'''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To go to the version 4, [[ProDon:Validation_and_Transfer_of_a_Transaction_Batch_(version_4)|click here]].
  
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Once all the transactions of a batch are entered, you must perform the transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].&nbsp;  
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== Introduction&nbsp; <br>  ==
  
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It is recommended to validate with a report, prior to transferring the transactions; in order to make sure there is no mistakes. To learn how to verify the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br>
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Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].&nbsp;
  
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Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br>
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Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br>
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<br>
 
  
 
== Validation of the Transaction Batch  ==
 
== Validation of the Transaction Batch  ==
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| colspan="2" |  
 
| colspan="2" |  
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To make sure there are no mistakes in the transactions to transfer, generate a report of the transaction batch.<br>  
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To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.<br>  
  
 
|-
 
|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 001.png]]<br>
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| colspan="2" | [[File:Prodon5_Validation_001.png]]<br>
 
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Bouton reporter transaction.png]] button.  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Print Report.png]] button.  
  
 
| width="50%" |  
 
| width="50%" |  
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'''NOTE:''' Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, and vice-versa. <br>  
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'''NOTE:''' Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa. <br>  
  
 
|}
 
|}
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|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
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After clicking on the [[Image:Button Transfer the transactions.png]] button, the following window opens.<br>  
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After clicking on the [[Image:Button Print Report.png]] button, the following window opens.<br>  
  
 
|-
 
|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 002.png]]<br>
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| colspan="2" | [[File:Prodon5_Validation_002.png]]<br>
 
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|-
 
| width="50%" |  
 
| width="50%" |  
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|-
 
|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 003.png]]<br>
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| colspan="2" | [[File:Prodon5_Validation_003.png]]<br>
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 004.png]]<br>
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| colspan="2" | [[File:Prodon5_Validation_004.png]]<br>
 
|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no mistakes before transferring them.<br>  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no errors before transferring them.<br>  
  
 
|}
 
|}
  
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If there are mistakes in the transactions, correct them prior to transferring the transaction batch.&nbsp;  
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If there are errors in the transactions, correct them prior to transferring the transaction batch.&nbsp;  
  
 
To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br>  
 
To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br>  
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== Transaction Transfer<br>  ==
 
== Transaction Transfer<br>  ==
  
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Une fois que les transactions sont vérifiées et qu'elles ne contiennent aucune erreur, reporter le lot de transactions.<br>  
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Once the transactions have been validated and do not contain any errors, transfer the transaction batch. <br>  
  
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
|-
 
|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 005.png]]<br>
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| colspan="2" |[[File:Prodon5_Validation_005.png]]<br>
 
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|-
 
| width="50%" |  
 
| width="50%" |  
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<span style="color: rgb(255, 0, 0);">'''A&nbsp;:'''</span> Sélectionner l'onglet pour lequel des transactions doivent être reportées.<br>  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the tab for which the transactions must be transferred. <br>  
  
 
| width="50%" |  
 
| width="50%" |  
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<span style="color: rgb(255, 0, 0);">'''B&nbsp;:'''</span> Effectuer une [[Fonctions communes:Barre de recherche|recherche]] ou un [[Fonctions communes:Filtrer les informations (Requêtes)|filtre]] afin d'afficher dans la liste courante seulement les éléments à reporter.<br>  
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<span style="color: rgb(255, 0, 0);">'''B:'''</span> Conduct a [[Common functions:Search Bar|search]] or apply a [[Common functions:Filter Data (Queries)|filter]] in order to display only the elements to transfer in the current list. <br>  
  
 
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| width="50%" |  
 
| width="50%" |  
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<span style="color: rgb(255, 0, 0);">'''C&nbsp;:'''</span> Cliquer sur le bouton [[Image:Bouton Reporter Generer.png]].<br>  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Generate transfer.png]] button.<br>  
  
 
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| width="50%" |  
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'''NOTE&nbsp;:''' Il est impossible de reporter toutes les transactions de tous les onglets de la «&nbsp;Gestion des transactions&nbsp;» en même temps. Il faut donc reporter les transactions de chaque onglet un à la fois.<br>  
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'''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time. <br>  
  
 
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| colspan="2" |  
 
| colspan="2" |  
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Après avoir cliqué sur le bouton [[Image:Bouton reporter transaction.png]], la fenêtre suivante s'ouvre.<br>  
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After clicking on the [[Image:Bouton reporter transaction.png]] button, the following window opens.<br>  
  
 
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|-
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 006.png]]<br>
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| colspan="2" | [[File:Prodon5_Validation_006.png]]<br>
 
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| width="50%" |  
 
| width="50%" |  
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<span style="color: rgb(255, 0, 0);">'''A&nbsp;:'''</span> Inscrire la date du dépôt. Par défaut, la date du jour s'inscrit automatiquement.<br>  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Enter the deposit date. The current date is automatically entered by default.<br>  
  
 
| width="50%" |  
 
| width="50%" |  
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<span style="color: rgb(255, 0, 0);">'''B&nbsp;:'''</span> Choisir le compte bancaire dans lequel le dépôt sera fait.<br>  
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<span style="color: rgb(255, 0, 0);">'''B:'''</span> Select the bank account in which the deposit will be made.<br>  
  
 
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|-
 
|  
 
|  
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<span style="color: rgb(255, 0, 0);">'''C&nbsp;:'''</span> Si au moins une transaction en argent comptant fait partie du lot, il faut spécifier les espèces.<br>  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one cash transaction is part of the batch, the user must specify its cash count. <br>  
  
 
|  
 
|  
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<span style="color: rgb(255, 0, 0);">'''D&nbsp;:'''</span> Cocher les rapports à générer. Voir la note plus bas pour plus de détails sur les rapports.<br>  
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<span style="color: rgb(255, 0, 0);">'''D:'''</span> Check the reports to generate. See the note at the bottom of this table, for more details on the reports.<br>  
  
 
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|  
 
|  
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<span style="color: rgb(255, 0, 0);">'''E&nbsp;:'''</span> Choisir d'imprimer directement ou d'afficher à l'écran les rapports sélectionnés en <span style="color: rgb(255, 0, 0);">'''D'''</span>.  
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<span style="color: rgb(255, 0, 0);">'''E:'''</span> Choose whether to print directly or to show onscreen the reports selected at <span style="color: rgb(255, 0, 0);">'''D'''</span>.  
  
 
|  
 
|  
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<span style="color: rgb(255, 0, 0);">'''F&nbsp;:'''</span> Pour reporter les transactions et générer les rapports, cliquer sur<br> «&nbsp;[[Image:Bouton Crochet ajouter confirmer.png]] Lancer&nbsp;».  
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<span style="color: rgb(255, 0, 0);">'''F:'''</span> To transfer the transactions and generate the reports, click on "[[Image:Button Check mark Confirm.png]] Start".  
  
 
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| colspan="2" |  
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'''NOTE&nbsp;:''' Le rapport «&nbsp;Transactions d'un lot&nbsp;» sert de rapport d'archivage.  
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'''NOTE:''' The "Batch Transactions" report is used as archiving report.  
  
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Le rapport «&nbsp;Liste des effets bancaires&nbsp;» peut servir de bordereau de dépôt.
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The "Banking Instruments" report may be used as deposit slip.&nbsp;  
  
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Le rapport «&nbsp;Sommaire par comptes de GL&nbsp;» est un rapport comptable.
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The "Summary by GL&nbsp;Accounts" report is an accounting report.&nbsp;  
  
 
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<br>  
 
<br>  
  
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Les transactions sont maintenant reportées, retirées de la liste courante de la gestion des transactions et transférées dans l'analyse et historique.  
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The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis &amp; History'.  
  
 
<br>  
 
<br>  
  
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Après avoir reporté des transactions, ne pas oublier de générer les reçus et les documents reliés aux transactions reportées.  
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After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions.  
  
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Pour plus de détails concernant le traitement des reçus à émettre, consulter [[ProDon:Traitement des reçus à émettre|ce document]].<br>  
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For more details concerning the processing of receipts to be issued, see [[ProDon:Processing Receipts to be Issued|this document]]. <br>  
  
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Pour plus de détails concernant le traitement des documents à émettre, consulter [[ProDon:Traitement des documents à émettre|ce document]].  
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For more details concerning the processing of documents to be issued, see [[ProDon:Processing Documents to be Issued|this document]].  
  
 
<br>  
 
<br>  
  
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{{Footer_ProDon}}<br>
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{{Footer_ProDon_Version|5.0.3}}

Latest revision as of 16:40, 24 February 2017

Validation and Transfer of a Transaction Batch

CAUTION: This document is for VERSION 5 of ProDon. To go to the version 4, click here.

Introduction 

Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see this document. 

Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, click here.
Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, click here.

Validation of the Transaction Batch

To validate a transaction batch before transferring it, go to the "Transaction management".

To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.

Prodon5 Validation 001.png

A: Go to the tab for which the transactions must be transferred.

B: Conduct a search or apply a filter in order to only display the elements to transfer in the current list.

C: Click on the Button Print Report.png button.

NOTE: Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa.


After clicking on the Button Print Report.png button, the following window opens.

Prodon5 Validation 002.png

A: Select the "1, Batch transactions..." report.

B: Click on the "Button Print Report.png Generate" button.


After clicking on the "Button Print Report.png Generate" button, the following window opens.

Prodon5 Validation 003.png

A: Select the "Untransferred transactions" option.

B: Click on the "Button Check mark Confirm.png OK" button.


After clicking on the "Button Check mark Confirm.png OK" button, the report opens.

Prodon5 Validation 004.png

A: Validate each transaction to make sure there are no errors before transferring them.

If there are errors in the transactions, correct them prior to transferring the transaction batch. 

To correct a transaction, return to the transaction management, and double-click on the transaction to correct.


Transaction Transfer

Once the transactions have been validated and do not contain any errors, transfer the transaction batch.

Prodon5 Validation 005.png

A: Select the tab for which the transactions must be transferred.

B: Conduct a search or apply a filter in order to display only the elements to transfer in the current list.

C: Click on the Button Generate transfer.png button.

NOTE: It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time.


After clicking on the Bouton reporter transaction.png button, the following window opens.

Prodon5 Validation 006.png

A: Enter the deposit date. The current date is automatically entered by default.

B: Select the bank account in which the deposit will be made.

C: If at least one cash transaction is part of the batch, the user must specify its cash count.

D: Check the reports to generate. See the note at the bottom of this table, for more details on the reports.

E: Choose whether to print directly or to show onscreen the reports selected at D.

F: To transfer the transactions and generate the reports, click on "Button Check mark Confirm.png Start".

NOTE: The "Batch Transactions" report is used as archiving report.

The "Banking Instruments" report may be used as deposit slip. 

The "Summary by GL Accounts" report is an accounting report. 


The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis & History'.


After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions.

For more details concerning the processing of receipts to be issued, see this document.

For more details concerning the processing of documents to be issued, see this document.


Document name: ProDon:Validation and Transfer of a Transaction Batch
Version : 5.0.3

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