View source for ProDon:Labels or Envelopes Word 2007

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== Introduction  ==

This procedure explains the steps to create a "labels" or "envelopes" master document. 

== Master Document Configuration  ==

From the software home page, click on the "Mailings" menu, then select "Master documents". 

In the "Master document management" window, click on [[Image:Button add plus.png]] button. 

Name the document. 

Choose the "Client" document type, select the language and choose the wanted merge fields. 

When the master document is configured, click on the [[Image:Bouton Ouvrir Editeur.png]] button, then open the document in the editor. 

'''NOTE:''' If the option "Use a document by language" was chosen, a button for each language is available. 

For more information concerning the master document configuration, consult the section [[ProDon:Master Document Management#Main_Screen|Master document configuration]] of the "Master document management" procedure. 

== Creating a "Labels" Master Document  ==

{| cellspacing="1" cellpadding="1" border="1" style="width: 497px; height: 443px;" class="wikitable"
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| colspan="2" | [[Image:Labels or envelopes Word 2007 001.png]]
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Mailings" tab of the '''''Word''''' editor, click on "Start Mail Merge". 

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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the option "Labels". 

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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 531px; height: 436px;"
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This window opens. 

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| colspan="2" | [[Image:Labels or envelopes Word 2007 002.png]]
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the right label vendor. 

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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Choose the right label format. 

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'''<span style="color: rgb(255, 0, 0);">E: </span>'''If the label format is not available, it is possible to specify it by clicking on "New label...". 

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'''<span style="color: rgb(255, 0, 0);">F: </span>'''When the label format is chosen, click on "OK". 

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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[Image:Labels or envelopes Word 2007 003.png]]<br>
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''"Click on the "Insert Merge Field" button to choose the merge fields that will be on the labels. 

'''NOTE: '''By clicking on the bottom part of the button, a drop-down list containing the chosen merge fields of the master document configuration appears. By clicking on the top part of the button, a window containing the chosen merge fields of the master document configuration opens. 

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{| cellspacing="1" cellpadding="1" border="1" style="width: 285px; height: 412px;"
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This window opens by clicking on the top part of the button "Insert a merge field". 

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| colspan="2" | [[Image:Labels or envelopes Word 2007 004.png]]
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Activate the option "Database Fields". 

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'''<span style="color: rgb(255, 0, 0);">I: </span>'''Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on "Insert". 

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'''<span style="color: rgb(255, 0, 0);">J: </span>'''When all the fields have been selected, click on "Cancel". 

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'''NOTE: '''The fields will be inserted one after the other, unformatted. 

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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 572px; height: 503px;"
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| colspan="2" | [[Image:Labels or envelopes Word 2007 005.png]]
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'''<span style="color: rgb(255, 0, 0);">K: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields). 

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'''<span style="color: rgb(255, 0, 0);">L: </span>'''Click on the "Update Labels" button to insert the merge fields on all the labels. 

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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[Image:Labels or envelopes Word 2007 006.png]]<br>
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The master document is now ready to be used. Save the document by clicking on the "Office Button", then click on "Save". 

'''CAUTION: '''Do not "Save as" the document, the database automatically provides a location to the master document. 

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== Creating an "Envelope" Master Document  ==

{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 486px; height: 433px;"
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| colspan="2" | [[Image:Labels or envelopes Word 2007 007.png]]<br>
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| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Mailings" tab of the '''''Word''''' editor, click on "Start Mail Merge". 

| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the option "Envelopes". 

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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 346px; height: 506px;"
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This window opens. 

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| colspan="2" | [[Image:Labels or envelopes Word 2007 008.png]]
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'''<span style="color: rgb(255, 0, 0);">C:</span>'''<span style="color: rgb(255, 0, 0);"><span style="color: rgb(0, 0, 0);"> Select the envelope format.</span></span><span style="color: rgb(255, 0, 0);">&nbsp;</span> 

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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Define the wanted font options. 

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'''<span style="color: rgb(255, 0, 0);">E: </span>'''When the envelope format is selected, click on "OK". 

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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[Image:Labels or envelopes Word 2007 003.png]]<br>
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''Click on the "Insert Merge Field" button to choose the merge fields that will be on the envelope. 

'''NOTE: '''By clicking on the bottom part of the button, a drop-down list containing the chosen merge fields of the master document configuration appears. By clicking on the top part of the button, a window containing the chosen merge fields of the master document configuration opens. 

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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 286px; height: 412px;"
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This window opens by clicking on the top part of the button "Insert Merge Field". 

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| colspan="2" | [[Image:Labels or envelopes Word 2007 010.png]]
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| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">H: </span>'''Activate the option "Database Fields". 

| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">I: </span>'''Choose the fields to insert on the envelope. To do so, double-click on each field to insert or select the field, then click on "Insert". 

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| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">J: </span>'''When all the fields have been selected, click on "Cancel". 

| width="50%" | 
'''NOTE: '''The fields will be inserted one after the other, unformatted. 

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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[Image:Labels or envelopes Word 2007 011.png]]
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'''<span style="color: rgb(255, 0, 0);">J: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields). 

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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[Image:Labels or envelopes Word 2007 012.png]]
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The master document is ready to be used. Save the document by clicking on the "Office" button, then click on "Save". 

'''CAUTION: '''Do not "Save as" the document, the database automatically provides a location for the master document. 

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