Difference between revisions of "ProDon:Generate Automatic Commitment Transactions"

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{{Header_TOC}}<br>  
 
{{Header_TOC}}<br>  
  
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<span style="color: rgb(255, 0, 0);">'''CAUTION: This document is currently being revised, it may be possible that some parts are missing or outdated'''</span>
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=== Introduction ===
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The clients that commit themselves with an automatic commitment wish to give important donations and it is not because it is automatic that this is easy to generate. This rubric will explain how to generate automatic commitments.
  
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=== Introduction  ===
 
  
 
=== Generate Automatic Commitment Transactions  ===
 
=== Generate Automatic Commitment Transactions  ===
  
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The instalments will be massively processed at the frequency that you will choose.  
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The instalments will be massively processed at the frequency chosen by the user.  
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Les versements seront traités massivement à la fréquence de votre choix.<br>  
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<br>  
  
 
The generated transactions will get into the tab of the specified commitment payment method. For example, if the commitment payment method is of "electronic" type, the transactions will get into the "Electronic transactions" tab.
 
The generated transactions will get into the tab of the specified commitment payment method. For example, if the commitment payment method is of "electronic" type, the transactions will get into the "Electronic transactions" tab.
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Les transactions générées se retrouveront dans l’onglet approprié en fonction du mode de paiement spécifié dans l’engagement. Par exemple, si le mode de paiement dans l’engagement est de type «&nbsp;''électronique''&nbsp;», les transactions se retrouveront dans l’onglet «&nbsp;T''ransactions électroniques''&nbsp;».<br>
 
  
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| [[File:ProDon5_Generate_Automatic_Commitment_Transactions_001.png]]<br>
 
| [[File:ProDon5_Generate_Automatic_Commitment_Transactions_001.png]]<br>
 
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| <span style="color: rgb(255, 0, 0);">'''A'''</span>&nbsp;: To process, you have to go to Transaction Management then click on [[File:Generate_Instalment_Button.png]] to generate donation commitment transactions.
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| <span style="color: rgb(255, 0, 0);">'''A'''</span>: To process, go to Transaction Management then click on [[File:Generate_Instalment_Button.png]] to generate donation commitment transactions.
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Pour effectuer le traitement, vous devrez vous rendre dans la gestion des transactions puis utiliser le bouton&nbsp;[[File:Generate_Instalment_Button.png]] pour générer les transactions des engagements de dons. <br>
 
 
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| width="50%" | <span style="color: rgb(255, 0, 0);">'''A'''</span>: This is the date at which the processing must be done. Some examples will be given later.  
 
| width="50%" | <span style="color: rgb(255, 0, 0);">'''A'''</span>: This is the date at which the processing must be done. Some examples will be given later.  
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Correspond à la date à laquelle le traitement doit être fait. Des exemples de traitement sont fournis plus bas.<br>
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| <span style="color: rgb(255, 0, 0);">'''B'''</span>: The filter is optional. Only the corresponding commitments will be taken into consideration for the Transaction creation.  
 
| <span style="color: rgb(255, 0, 0);">'''B'''</span>: The filter is optional. Only the corresponding commitments will be taken into consideration for the Transaction creation.  
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Le filtre est facultatif. Seuls les engagements correspondants seront pris en considération pour la création des transactions.<br>
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| <span style="color: rgb(255, 0, 0);">'''C'''</span>: This reference will be written in all generated transactions.  
 
| <span style="color: rgb(255, 0, 0);">'''C'''</span>: This reference will be written in all generated transactions.  
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Cette référence sera inscrite dans toutes les transactions générées.<br>
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| <span style="color: rgb(255, 0, 0);">'''D'''</span>: Allows to gather the same information, as in a source deduction payment by cheque that would have paid several employees commitments.
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| <span style="color: rgb(255, 0, 0);">'''D'''</span>: Allows the same information, as in a payroll deduction payment by cheque that would have paid several employees commitments.
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Permet de regrouper les mêmes informations, comme dans le cas d'une paiement déduction à la source sous forme de chèque qui aurait payer plusieurs engagements de ses employés.
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|-
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| <span style="color: rgb(255, 0, 0);">'''E'''</span>: If several instalments are to debit between the last process and the date in B, only onw transaction will be created. The amount will be added and the date will be more up to date. Si plusieurs versements sont à prélever entre le dernier traitement et la date en <span style="color: rgb(255, 0, 0);">'''B'''</span>, une seule transaction sera créée. Le montant sera additionné et la date sera la plus récente.<br>
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| <span style="color: rgb(255, 0, 0);">'''E'''</span>: If several instalments are to debit between the last process and the date in B, only one transaction will be created. The amount will be added and the date will be more up to date.  
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| <span style="color: rgb(255, 0, 0);">'''F'''</span>: This arrow allows view the filtered commitments in <span style="color: rgb(255, 0, 0);">'''A'''</span> and <span style="color: rgb(255, 0, 0);">'''B'''</span>.  
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| <span style="color: rgb(255, 0, 0);">'''F'''</span>: This arrow allows the filtered commitments to be viewed in <span style="color: rgb(255, 0, 0);">'''A'''</span> and <span style="color: rgb(255, 0, 0);">'''B'''</span>.  
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Cette flèche permet de visualiser les engagements qui sont filtrés par <span style="color: rgb(255, 0, 0);">'''A'''</span> et <span style="color: rgb(255, 0, 0);">'''B'''</span>.<br>
 
 
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|}
  
 
<br>  
 
<br>  
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Generally, the processing will be done at a precise date. The processing date will be influenced by the agreement with your bank process supplier and the commitment nature that you have to manage.
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Generally, the processing will be done at a precise date. The processing date will be influenced by the agreement with the  bank process supplier of the organization and the commitment nature that have to be managed.
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Généralement, le traitement sera effectué à date fixe. La date de traitement sera influencée par l’entente avec votre fournisseur de traitement bancaire et la nature des engagements que vous devez gérer.<br>
 
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This is some typical examples of processing:
 
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Voici quelques exemples typiques de traitement&nbsp;:<br>
 
  
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*Once a month, the accounting send you a cheque of the total amount of source deduction of a finished period. In this kind of situation, the process date will be the same as the end date of the accounting cheque.
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Here is some typical examples of processing:
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*1 fois par mois, la comptabilité vous fait parvenir un chèque de la somme totale des déductions à la source d’une période terminée. Dans ce genre de situation, la date de traitement sera la même que la date de fin couverte par le chèque de la comptabilité.
 
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*Your donors choose themselves their instalment date. If your bank process supplier, once a month, the process date will be the end date of the next month. For example,by the end of october, you generate all transactions until the end of november. Your supplier will process each transaction at the right dates.
 
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*Vos donateurs choisissent eux-mêmes la date de leur versement. ''Si votre fournisseur de traitement bancaire le permet'', 1 fois par mois, la date de traitement sera la date de fin du mois suivant. Par exemple, en fin octobre, vous générerez toutes les transactions jusqu’en fin novembre. Votre fournisseur traitera chacune des transactions aux dates appropriées.
 
  
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*All commitments systematically have an instalment date at the 15th of each month. Once a month, you generate at the 15th of next month. This process will always be done a few days before the 15th, depending of the agreement of the process delay with your supplier.
 
  
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*Tous les engagements ont systématiquement une date de versement au 15 de chaque mois. 1 fois par mois vous générerez en date du 15 suivant. Ce traitement sera toujours fait quelques jours avant le 15, en fonction de l’entente&nbsp;sur les délais de traitement avec le fournisseur .<br>
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*Once a month, the accounting send to the organization a cheque of the total amount of payroll deduction of a finished period. In this kind of situation, the process date will be the same as the end date of the accounting cheque.
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*The donors choose themselves their instalment date. If the organization's bank process supplier allows this, once a month, the process date will be the end date of the next month. For example, by the end of October, the user generates all transactions until the end of November. The supplier will process each transaction at the right dates.
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*All commitments systematically have an instalment date at the 15th of each month. Once a month, the user generates at the 15th of next month. This process will always be done a few days before the 15th, depending of the agreement of the process delay with the supplier.  
  
  
 
{{Footer_ProDon_Version|5}}<br>
 
{{Footer_ProDon_Version|5}}<br>

Latest revision as of 10:01, 24 February 2017

Generate Automatic Commitment Transactions

Introduction

The clients that commit themselves with an automatic commitment wish to give important donations and it is not because it is automatic that this is easy to generate. This rubric will explain how to generate automatic commitments.


Generate Automatic Commitment Transactions

The instalments will be massively processed at the frequency chosen by the user.

The generated transactions will get into the tab of the specified commitment payment method. For example, if the commitment payment method is of "electronic" type, the transactions will get into the "Electronic transactions" tab.

ProDon5 Generate Automatic Commitment Transactions 001.png
A: To process, go to Transaction Management then click on Generate Instalment Button.png to generate donation commitment transactions.
ProDon5 Generate Automatic Commitment Transactions 002.png
A: This is the date at which the processing must be done. Some examples will be given later. B: The filter is optional. Only the corresponding commitments will be taken into consideration for the Transaction creation.
C: This reference will be written in all generated transactions. D: Allows the same information, as in a payroll deduction payment by cheque that would have paid several employees commitments.
E: If several instalments are to debit between the last process and the date in B, only one transaction will be created. The amount will be added and the date will be more up to date. F: This arrow allows the filtered commitments to be viewed in A and B.



Generally, the processing will be done at a precise date. The processing date will be influenced by the agreement with the bank process supplier of the organization and the commitment nature that have to be managed.

Here is some typical examples of processing:


  • Once a month, the accounting send to the organization a cheque of the total amount of payroll deduction of a finished period. In this kind of situation, the process date will be the same as the end date of the accounting cheque.
  • The donors choose themselves their instalment date. If the organization's bank process supplier allows this, once a month, the process date will be the end date of the next month. For example, by the end of October, the user generates all transactions until the end of November. The supplier will process each transaction at the right dates.
  • All commitments systematically have an instalment date at the 15th of each month. Once a month, the user generates at the 15th of next month. This process will always be done a few days before the 15th, depending of the agreement of the process delay with the supplier.


Document name: ProDon:Generate Automatic Commitment Transactions
Version : 5


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