Difference between revisions of "ProDon:Expenditure Transaction Logging"

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== Adding an&nbsp;Expenditure Transaction<br>  ==
 
== Adding an&nbsp;Expenditure Transaction<br>  ==
  
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To add an expenditure transaction, first go to the "Transaction Management".
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To add an expenditure transaction, first go to the "Transaction Management".  
  
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 418px; height: 445px;"
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{| cellspacing="1" cellpadding="1" border="1" style="width: 418px; height: 445px;" class="wikitable"
 
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To do so, from the software home page, click on the "Transactions" menu, then select "[[Image:Bouton_transactions.png]] Transactions".
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To do so, from the software home page, click on the "Transactions" menu, then select "[[Image:Bouton transactions.png]] Transactions".  
  
 
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|-
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| [[Image:Expenditure_Transaction_Logging_001.png]]<br>
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| [[Image:Expenditure Transaction Logging 001.png]]<br>
 
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<br>  
 
<br>  
  
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 552px; height: 424px;"
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{| cellspacing="1" cellpadding="1" border="1" style="width: 552px; height: 424px;" class="wikitable"
 
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After clicking on "[[Image:Bouton_transactions.png]] Transactions", this window opens, go to the "Expenditures" tab.
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After clicking on "[[Image:Bouton transactions.png]] Transactions", this window opens, go to the "Expenditures" tab.  
  
 
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|-
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| [[Image:Expenditure_Transaction_Logging_002.png]]<br>
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| [[Image:Expenditure Transaction Logging 002.png]]<br>
 
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Expenditures" tab of the "Transaction management", click on the [[Image:Button_add_plus.png]] button, in order to add a new expenditure transaction.
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Expenditures" tab of the "Transaction management", click on the [[Image:Button add plus.png]] button, in order to add a new expenditure transaction.  
  
 
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<br>  
 
<br>  
  
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{| cellspacing="1" cellpadding="1" border="1" width="50%" class="wikitable"
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 610px; height: 734px;"
 
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| colspan="2" | <br>
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| colspan="2" |  
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After clicking on the [[Image:Button_add_plus.png]] button, this window opens.
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| colspan="2" | <br>
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| colspan="2" | [[Image:Expenditure_Transaction_Logging_003.png]]<br>
 
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| width="50%" | <br>  
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| width="50%" |  
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| width="50%" | <br>
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the transaction date. The current date is automatically entered by default.
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'''<span style="color: rgb(255, 0, 0);">B:&nbsp;</span>'''By clicking on the [[Image:Button_Selection_3_dots.png]] button, select the donation occasion for which the transaction must be performed.
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| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the expenditure by clicking on the [[Image:Button_Selection_3_dots.png|20x20px]] button. The expenditure options have previously been added when creating the donation occasion.
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| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Enter, if necessary, the activity for which the expenditure has been done.
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''Enter the General Ledger code that must be assigned to the transaction.
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''Select the tax(es) that will be applied to the paid item or service.
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Enter the amount of the transaction in the first box, the 3 other boxes will be filled in automatically.
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''If no tax is applied to the transaction, check this box.
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'''<span style="color: rgb(255, 0, 0);">I: </span>'''If the tax(es) amount must be calculated manually, check this box. It will then be possible to modify the boxes in <span style="color: rgb(255, 0, 0);">'''G'''</span>.
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| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">J: </span>'''If an item is bought and that an inventory management is used in '''''ProDon''''', select the item purchased.
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| width="50%" | <br>  
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| width="50%" |  
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| width="50%" | <br>
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'''<span style="color: rgb(255, 0, 0);">K: </span>'''Enter the number of purchased items.
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'''<span style="color: rgb(255, 0, 0);">L: </span>'''Enter the supplier for the purchased item.
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'''<span style="color: rgb(255, 0, 0);">M:&nbsp;</span>'''Allows you to write down a note relative to the transaction.
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'''<span style="color: rgb(255, 0, 0);">N: </span>'''By clicking on "[[Image:Button_Check_mark_Confirm.png]] Confirm addition", the transaction will be registered and '''''ProDon''''' will go back to the transactions screen.
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Revision as of 15:48, 9 February 2012

Template:Header ProDon

Introduction

ProDon allows you to log expenditure transactions linked to donation occasions that have previously been defined in the "Adding/Editing an Expenditure Activity" section of the "Donation Occasion Management" document.

Adding an Expenditure Transaction

To add an expenditure transaction, first go to the "Transaction Management".

To do so, from the software home page, click on the "Transactions" menu, then select "Bouton transactions.png Transactions".

Expenditure Transaction Logging 001.png


After clicking on "Bouton transactions.png Transactions", this window opens, go to the "Expenditures" tab.

Expenditure Transaction Logging 002.png

A: In the "Expenditures" tab of the "Transaction management", click on the Button add plus.png button, in order to add a new expenditure transaction.


After clicking on the Button add plus.png button, this window opens.

Expenditure Transaction Logging 003.png

A: Enter the transaction date. The current date is automatically entered by default.

B: By clicking on the Button Selection 3 dots.png button, select the donation occasion for which the transaction must be performed.

C: Select the expenditure by clicking on the Button Selection 3 dots.png button. The expenditure options have previously been added when creating the donation occasion.

D: Enter, if necessary, the activity for which the expenditure has been done.

E: Enter the General Ledger code that must be assigned to the transaction.

F: Select the tax(es) that will be applied to the paid item or service.

G: Enter the amount of the transaction in the first box, the 3 other boxes will be filled in automatically.

H: If no tax is applied to the transaction, check this box.

I: If the tax(es) amount must be calculated manually, check this box. It will then be possible to modify the boxes in G.

J: If an item is bought and that an inventory management is used in ProDon, select the item purchased.

K: Enter the number of purchased items.

L: Enter the supplier for the purchased item.

M: Allows you to write down a note relative to the transaction.

N: By clicking on "Button Check mark Confirm.png Confirm addition", the transaction will be registered and ProDon will go back to the transactions screen.


Verification and Transfer of Expenditure Transactions


Verification of the Expenditure Transaction Batch


















Transfer of Expenditure Transactions




Document name: ProDon:Expenditure Transaction Logging

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