Difference between revisions of "ProDon:Chart of Account Management (Prodon 4)"
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| − | '''<u>CAUTION</u>''' : This document is for '''VERSION''' 4 of '''''Prodon'''''. To go to the document for version 5, [[ProDon: | + | '''<u>CAUTION</u>''' : This document is for '''VERSION''' 4 of '''''Prodon'''''. To go to the document for version 5, [[ProDon:Accounting System Links Management|click here]]. |
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==Introduction== | ==Introduction== | ||
The "Chart of Account Management" allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used for accounting; that is, the ones used in the accounting software of the organization. | The "Chart of Account Management" allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used for accounting; that is, the ones used in the accounting software of the organization. | ||
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button allows you to modify a GL account from the list at <span style="color: rgb(255, 0, 0);">'''A'''</span>. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]]. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Edit.png|link=http://wikien.logilys.com/index.php/File:Button_Edit.png]] button allows you to modify a GL account from the list at <span style="color: rgb(255, 0, 0);">'''A'''</span>. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|click here]]. | ||
| width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''The [[Image:Button Minus remove delete.png|link=http://wikien.logilys.com/index.php/File:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list at '''<span style="color: rgb(255, 0, 0);">A</span>'''. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">D: </span>'''The [[Image:Button Minus remove delete.png|link=http://wikien.logilys.com/index.php/File:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list at '''<span style="color: rgb(255, 0, 0);">A</span>'''. | ||
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'''NOTE: '''It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add /Edit a General Ledger Account"]] section. | '''NOTE: '''It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add /Edit a General Ledger Account"]] section. | ||
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Active" tab contains all the GL accounts that are currently active in '''''ProDon'''''. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Active" tab contains all the GL accounts that are currently active in '''''ProDon'''''. | ||
| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''The "Inactive" tab contains all the GL accounts that are currently inactive in '''''ProDon'''''. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''The "Inactive" tab contains all the GL accounts that are currently inactive in '''''ProDon'''''. | ||
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'''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add / Edit a General Ledger Account"]] section. | '''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add .2F Edit a General Ledger Account|"Add / Edit a General Ledger Account"]] section. | ||
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===Add / Edit a General Ledger Account=== | ===Add / Edit a General Ledger Account=== | ||
{| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1" | {| class="wikitable" width="50%" cellspacing="1" cellpadding="1" border="1" | ||
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''ProDon'''''. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''ProDon'''''. | ||
| width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter the GL account number used in the accounting software of the organization. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter the GL account number used in the accounting software of the organization. | ||
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'''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|"Accounting Integration Module"]] is active in '''''ProDon'''''. | '''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|"Accounting Integration Module"]] is active in '''''ProDon'''''. | ||
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to indicate which tax(es) must be considered for this GL account. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to indicate which tax(es) must be considered for this GL account. | ||
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'''CAUTION: '''Use this option only when entering expenditure transactions. | '''CAUTION: '''Use this option only when entering expenditure transactions. | ||
| width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts. | ||
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| width="50%" |'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to write notes in relation to the GL account. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to write notes in relation to the GL account. | ||
| width="50%" |'''<span style="color: rgb(255, 0, 0);">J: </span>'''After specifying all the necessary information, click on the "[[Image:Button Check mark Confirm.png|link=http://wikien.logilys.com/index.php/File:Button_Check_mark_Confirm.png]] Confirm edit" button, in order to save the information. | | width="50%" |'''<span style="color: rgb(255, 0, 0);">J: </span>'''After specifying all the necessary information, click on the "[[Image:Button Check mark Confirm.png|link=http://wikien.logilys.com/index.php/File:Button_Check_mark_Confirm.png]] Confirm edit" button, in order to save the information. | ||
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Latest revision as of 12:51, 30 May 2018
| Chart of Account Management (Prodon 4) |
CAUTION : This document is for VERSION 4 of Prodon. To go to the document for version 5, click here.
Introduction
The "Chart of Account Management" allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used for accounting; that is, the ones used in the accounting software of the organization.
NOTE: The "Chart of Account Management" contains accounts for revenues and expenditures.
Chart of Account Management
To add or modify General Ledger accounts, you must first go to the "Chart of Account Management".
To do so, from the software home page, click on the "Transactions" menu, then select " Chart of Accounts".
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| After clicking on " Chart of Accounts", this window opens.
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| A: This is the list of all the existing active GL accounts in ProDon. | B: The  button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, click here.
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C: The  button allows you to modify a GL account from the list at A. To learn how to fill in the addition or editing of GL accounts window, click here.
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D: The  button allows you to delete a GL account from the list at A.
NOTE: It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point H of the "Add /Edit a General Ledger Account" section. |
| E: The "Active" tab contains all the GL accounts that are currently active in ProDon. | F: The "Inactive" tab contains all the GL accounts that are currently inactive in ProDon.
NOTE: To learn how to activate or deactivate a GL account, see point H of the "Add / Edit a General Ledger Account" section. |
Add / Edit a General Ledger Account
| After clicking on the or button, this window opens.
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| A: Enter the GL account number that will be visible in ProDon. | B: Enter the GL account number used in the accounting software of the organization.
NOTE: This field is visible only if the "Accounting Integration Module" is active in ProDon. |
| C: Name the GL account. | D: If more than one language are active in ProDon, the  button allows you to translate the name of the GL account specified at C.
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| E: Allows you to indicate which tax(es) must be considered for this GL account.
CAUTION: Use this option only when entering expenditure transactions. |
F: Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts. |
| G: Displays the GL account on the "Deposit Summary" report. | H: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account is inactive. |
| I: Allows you to write notes in relation to the GL account. | J: After specifying all the necessary information, click on the " Confirm edit" button, in order to save the information.
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Document name: ProDon:Chart of Account Management (Prodon 4)
Version : 4.6.7.25
| Chart of Account Management (Prodon 4) |
