ProDon:Accounting System Links Management

Accounting System Links Management

Introduction

The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.

NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.

Accounting System Links Management

To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".

To do so, from the software home page, click on the " Configuration " menu, then select " Chart of Accounts".

After clicking on " Chart of Accounts", this window opens.

A: This is the list of all the existing active GL accounts in Prodon.	B: The button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, click here.
C: The button allows you to modify a GL account from the list at A. To learn how to fill in the addition or editing of GL accounts window, click here.	D: The button allows you to delete a GL account from the list at A. NOTE: It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point H of the "Add /Edit a General Ledger Account" section.
E: The "Active" tab contains all the GL accounts that are currently active in Prodon.	F: The "Inactive" tab contains all the GL accounts that are currently inactive in Prodon. NOTE: To learn how to activate or deactivate a GL account, see point H of the "Add / Edit a General Ledger Account" section.

Add / Edit a General Ledger Account

After clicking on the or button, this window opens.

A: Enter the GL account number that will be visible in Prodon.	B: Enter the GL account number used in the accounting software of the organization. NOTE: This field is visible only if the "Accounting Integration Module" is active in Prodon.
C: Name the GL account.	D: If more than one language are active in Prodon, the button allows you to translate the name of the GL account specified at C.
E: Allows you to indicate which tax(es) must be considered for this GL account. CAUTION: Use this option only when entering expenditure transactions.	F: Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts.
G: Displays the GL account on the "Deposit Summary" report.	H: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account is inactive.
I: Allows you to write notes in relation to the GL account.	J: After specifying all the necessary information, click on the " Confirm edit" button, in order to save the information.