ProDon:Integrating a Word Document in the Database

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Introduction

This procedure explains the steps to create a labels or envelopes master document.

Creating a master document in the database

From the software home page, click on the "Mailings" menu, then select "Bouton document maître.png Master documents".

The "Master document management" window will open, click on Button add plus.png.

The "Add master document" window opens.

Int. Word doc. in database 001.png

To configure a master document, follow the instructions in the section "Master document configuration", of the "Master document management" procedure.


When the master document is configured, click on "Button Check mark Confirm.png Confirm addition".


The master document will then be in the "Master document management" window.

Int. Word doc. in database 002.png

A: Take note of the file name that the database attributed to the document that will be produced in Word (In this example, the file name of the document is "LET_226".


After taking note of the Word document's name, close the software.

Obtaining the location of a master document

Int. Word doc. in database 003.png

A: Right-click on the software shortcut that is on the desktop.

B: In the menu, click on "Properties".


This window will open.

Int. Word doc. in database 004.png

C: Select and copy the path inscribed next to "Start in".

D: After copying the path, click on the "Cancel" button.

Saving a Word document as master document

Open the Word document to save as master document.

"Save as" the document.

Int. Word doc. in database 005.png

E: Paste the path copied earlier. Right after the path, type "\Master\Documents\", then add the file name the database attributed to the master document (the master document in the example is named LET_226).

F: Click on "Save".


Close the Word document.

Opening the master document from the software

Open the database.

Go in the "Master document management" by clicking on the "Mailings" menu, then click on "Bouton document maître.png Master documents".

Int. Word doc. in database 006.png

A: Select the master document created earlier.

B: Click on the "Button Open Editor.png" button.


The integrated master document opens.

Int. Word doc. in database 007.png

C: Insert the wanted merge fields. For more information concerning the insertion of merge fields, click here.


When the fields are inserted and the document is complete, save it using the "Save" function. The database will always keep the same document name and the same location. NEVER USE THE "Save as" FUNCTION.

Document name: ProDon:Integrating a Word Document in the Database

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