ProDon:Generate Automatic Commitment Transactions
| Generate Automatic Commitment Transactions |
CAUTION: This document is currently being revised, it may be possible that some parts are missing or outdated
Introduction
The clients that commit themselves to you with an automatic commitment wish to give you important donations and it is not because it is automatic that this is easy to generate. This rubric will explain to you how to generate your automatic commitments.
Generate Automatic Commitment Transactions
The instalments will be massively processed at the frequency that you will choose.
The generated transactions will get into the tab of the specified commitment payment method. For example, if the commitment payment method is of "electronic" type, the transactions will get into the "Electronic transactions" tab.
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A : To process, you have to go to Transaction Management then click on  to generate donation commitment transactions.
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| A: This is the date at which the processing must be done. Some examples will be given later. | B: The filter is optional. Only the corresponding commitments will be taken into consideration for the Transaction creation. |
| C: This reference will be written in all generated transactions. | D: Allows to gather the same information, as in a payroll deduction payment by cheque that would have paid several employees commitments. |
| E: If several instalments are to debit between the last process and the date in B, only one transaction will be created. The amount will be added and the date will be more up to date. | F: This arrow allows to view the filtered commitments in A and B.
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Generally, the processing will be done at a precise date. The processing date will be influenced by the agreement with your bank process supplier and the commitment nature that you have to manage.
This is some typical examples of processing:
- Once a month, the accounting send you a cheque of the total amount of payroll deduction of a finished period. In this kind of situation, the process date will be the same as the end date of the accounting cheque.
- Your donors choose themselves their instalment date. If your bank process supplier, once a month, the process date will be the end date of the next month. For example,by the end of October, you generate all transactions until the end of November. Your supplier will process each transaction at the right dates.
- All commitments systematically have an instalment date at the 15th of each month. Once a month, you generate at the 15th of next month. This process will always be done a few days before the 15th, depending of the agreement of the process delay with your supplier.
Document name: ProDon:Generate Automatic Commitment Transactions
Version : 5
