ProDon:Payment Method Management

Payment Method Management

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CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.

WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.

Introduction

The Payment method management allows you to create all the payment methods necessary in the database.

NOTE: Do not forget to create a " Promise " payment method, so that you can enter donations with pending payments.

Payment Method Management

To add or modify payment methods, you must first go to the " Payment Method Management ".

To do so, from the software home page, click on the " Configuration " menu, " Accounting " and then on " Payment Methods ".

After clicking on " Payment Methods ", this window opens up.
A: This is the list of all the existing payment methods in Prodon.	B: The button allows you to create a new payment method. To learn how to fill out the addition or editing of the payment method window, click here.
C: The button allows you to modify a payment method from the list in A. To do so, select the line of the payment method to modify and click on the  button. To learn how to fill out the addition or editing of the payment method window, click here.	D: The button allows you to delete a payment method from the list in A. To do so, select the line of the payment method to delete, then click on the button. NOTE: It is preferable to deactivate a payment method rather than deleting it. To learn how to deactivate a payment method, see point J in the " Add / Edit a Payment Method " section.

Add / Edit a Payment Method

After clicking on the or button, this window opens up.
A: Enter the code of the payment method.	B: Enter the name of the payment method. If more than one communication language is active in Prodon, the button allows you to translate the name of the payment method entered.
C: If more than one communication language are active in Prodon, the button allows you to translate the name of the payment method entered in B.	D: These two boxes allow you to indicate if the payment method can be used in donation transactions only, in beneficiary transactions only or in both. NOTE: These boxes are visible only if the "Beneficiaries Module" is active in Prodon.
E: Check this box if the payment method has been created for in-kind donations.	F: Check this box if the payment method is a bank instrument (e.g. cheque). If this box is checked, all elements paid with this payment method will appear on the "Deposit Slip" report. NOTE: It is not possible to check this box and the one at I at the same time.
G: Check the box on the left to activate a "Reference" field under the payment method when entering a transaction. This field is often used to specify, for instance, a cheque number for the "Cheque" payment method.The box on the right allows you to make the field mandatory when entering a transaction.	H: Check the box on the left to activate a field allowing to specify the donor's banking institution when entering a transaction. The box on the right allows you to make the field mandatory when entering a transaction.
I: Check this box to allow you to specify the instruments in the "Deposit Slip" report. This option is available for the "Cash" payment method.	J: Check this box if the payment method is a bank instrument (e.g. cheque). If this box is checked, all elements paid with this payment method will appear on the " Deposit Slip " report. NOTE: It is not possible to check this box and the one at I at the same time.
K: Check this box if the payment method can be used to pay several transactions. For instance, if the employees of a company deduct an amount from their paycheque each week (deduction at source) in order to give to an organization and that the company for which these employees work gives the organization only one cheque totaling the amount of the deductions at the source, this box should be checked for the "Cheque" payment method.	L: Ch
M: Check this box to deactivate the payment method.	N: Check this box if the transactions made with this payment method cannot be transferred at the same time as all the other transactions.
O: Allows the user to indicate if the payment method is " Pending ", " Electronic payment " or " Received or issued ". NOTE: The option " Electronic payment " is only available if the " Electronic Transaction module - Paysafe " is active in Prodon.	P: This section allows you to configure instant electronic payment methods and payments by batch. The options displayed here are different according to the type of transaction selected in O. If the transaction types are " Received or issued " or " Pending " are selected, do not enter anything in these fields. To learn how to configure these options when " Electronic payment " is selected in O, contact the " Support Center " . NOTE: This section is only visible if the " Electronic Transaction module - Paysafe " is active in Prodon.
Q: After specifying all of the necessary information, click on the " Confirm edit ", to save the modifications.

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Document name: ProDon:Payment Method Management
Version : 5.0.5

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