Difference between revisions of "ProDon:Accounting"
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Revision as of 08:08, 30 May 2018
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CAUTION : This document is for VERSION 5 of Prodon. To go to the document for version 4, click here.
WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.
Introduction
The " Accounting System Links Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in accounting; that is, the ones used in the accounting software of the organization.
NOTE: The " Accounting System Links Management " contains accounts for revenues and expenses.
Accounting System Links Management
To add or modify General Ledger accounts, you must first go to the " Accounting System Links Management ".
To do so, from the software home page, click on the " Configuration " menu, then select " Chart of Accounts".
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| After clicking on " Chart of Accounts", this window opens.
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| A: This is the list of all the existing active GL accounts in Prodon. | B: The  button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, click here.
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C: The  button allows you to modify a GL account from the list at A. To learn how to fill in the addition or editing of GL accounts window, click here.
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D: The  button allows you to delete a GL account from the list at A.
NOTE: It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point H of the "Add /Edit a General Ledger Account" section. |
| E: The "Active" tab contains all the GL accounts that are currently active in Prodon. | F: The "Inactive" tab contains all the GL accounts that are currently inactive in Prodon.
NOTE: To learn how to activate or deactivate a GL account, see point H of the "Add / Edit a General Ledger Account" section. |
Add / Edit a General Ledger Account
| After clicking on the or button, this window opens.
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| A: Enter the GL account number that will be visible in Prodon. | B: Enter the GL account number used in the accounting software of the organization.
NOTE: This field is visible only if the "Accounting Integration Module" is active in Prodon. |
| C: Name the GL account. | D: If more than one language are active in Prodon, the  button allows you to translate the name of the GL account specified at C.
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| E: Allows you to indicate which tax(es) must be considered for this GL account.
CAUTION: Use this option only when entering expenditure transactions. |
F: Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts. |
| G: Displays the GL account on the "Deposit Summary" report. | H: Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account is inactive. |
| I: Allows you to write notes in relation to the GL account. | J: After specifying all the necessary information, click on the " Confirm edit" button, in order to save the information.
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Document name: ProDon:Accounting
Version : 4.6.7.25
| Accounting |
