Common functions:View Management

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Introduction

The view management tool allows you to create and configure grids that are visible in the different managements of the database. For each created view, it is possible to determine the fields (last name, first name, telephone, address, etc.) visible in the grid. Each field is then represented as columns in order to allow you to search quickly on any field of the database, appearing in the grid.

It is possible to create as many views as desired in virtually all the managements of the software in order to use them subsequently. Moreover, if the network module is active in the software, it is also possible to manage the users who can see and use the created views.

In addition to choosing the fields (last name, first name, e-mail address, etc.) that must appear in the grid, this tool offers the possibility to apply a filter to a view. For instance, if you want to see only the people who are part of a precise category in the "Client management", or to only see the transactions linked to the "Golf" donation occasions in the "Analysis and history management".

It is also possible to determine which view that should appear by default when opening each management of the database ("Client management", "Tasks and history management", "Analysis and history", etc.

The view management tool is represented by the button, that is always at the top, under the menu bar.

Adding, Modifying and Deleting a View

The following examples are made from the "Client management", but the view management tool works in the same way in all managements. After clicking on the button, this menu opens.
A: It is the name of the currently displayed view at B. To choose a different view, use the drop-down arrow. NOTE: The view named "My view" is the default one in all the managements with the purchase of the software. It is possible to modify it, to rename it, but it is not possible to delete it.	B: Each column represents the fields chosen for the view selected at A.
C: Allows you to add a view that will be available at A. For more details concerning the addition of a view, see this section. NOTE: The new view is based on the criteria of the view selected at A. This new view will therefore comprise the same fileds visible onscreen and the same specifications, but it will not be possible to modify them. It is therefore advantageous to first choose, at A,  the view that contains the desired fields for more rapidity.	D: Allows you to modify the view selected at A. For more details concerning the modification of a view, see this section.
E: Allows you to delete the view selected at A. For more details concerning the deletion of a view, see this section.	F: Allows you to export a view in order to be able to import it in another database. NOTE: This feature has been developed for organizations of the same type that have their own software, but who wished to have the same view configurations. The view are imported only in the same managements ("View management", "Analysis and history", etc.). By clicking on this option, the view is found in a file named "_Export".

Adding a View

To add a view, first go into the management in which a view has to be added.

NOTE: When a view is created in a management, it is only available in this management. The following example is done from the "Client management", but the view management tool works in the same way in all the managements in which it is available.

To add a view, once in the desired management, click on the button at B, then select "Add view" at C. NOTE: The new view is based on the criteria of the view selected at A. This new view will therefore comprise the fields visible onscreen and it will be possible to modify it. It is therefore advantageous to first choose, at A, a view that contains the desired fields for more rapidity.

After clicking on "add view", this window opens (it appears over another window)
A: Name the view. It is important that can be easily memorized for further use of this new view.	B: After giving a name to the view, click on the "OK" button.

After clicking on the "OK" button of the window allowing to name the new view, this window appears onscreen.
A: It is the name of the view that is currently displayed in the management. NOTE: The new view is based on the criteria of this view. The view will therefore comprise the fields visible onscreen and the same specifications, but it will not be possible to modify them.	B: It is the name of the created view.

See the "Configuring the View Using Tabs" section in order to configure the tabs "Columns", "Sort", "Filter", "Visibility".

Selecting a Default View

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Document name: Common functions:View Management

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