Difference between revisions of "ProDon:Negative Transaction Entry"

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|-
 
|-
 
|  
 
|  
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After clicking on "[[Image:Bouton_transactions.png]] Transactions", the "Transaction Management" opens.
+
After clicking on "[[Image:Bouton transactions.png]] Transactions", the "Transaction Management" opens.  
  
 
|-
 
|-
−
| [[Image:Negative_Transaction_Entry_002.png]]
+
| [[Image:Negative Transaction Entry 002.png]]
 
|-
 
|-
 
|  
 
|  
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Click on the [[Image:Button_add_plus.png]] button to enter a new transaction.
+
Click on the [[Image:Button add plus.png]] button to enter a new transaction.  
  
 
|}
 
|}
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|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
−
After clicking on the [[Image:Button_add_plus.png]] button, this window opens.
+
After clicking on the [[Image:Button add plus.png]] button, this window opens.  
  
 
|-
 
|-
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| colspan="2" | [[Image:Negative_Transaction_Entry_003.png]]
+
| colspan="2" | [[Image:Negative Transaction Entry 003.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">A:&nbsp;</span>'''Search, using the search bar, the client for whom a transactionmust be credited.
+
'''<span style="color: rgb(255, 0, 0);">A:&nbsp;</span>'''Search, using the search bar, the client for whom a transactionmust be credited.  
  
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the line of the client for whom a transaction needs to be credited.
+
'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the line of the client for whom a transaction needs to be credited.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C:&nbsp;</span>'''Click on the "[[Image:Button_Check_mark_Confirm.png]] Add a transaction for this client" button.
+
'''<span style="color: rgb(255, 0, 0);">C:&nbsp;</span>'''Click on the "[[Image:Button Check mark Confirm.png]] Add a transaction for this client" button.  
  
 
| width="50%" |  
 
| width="50%" |  
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|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
−
After clicking on the "[[Image:Button_Check_mark_Confirm.png]] Add a transaction for this client" button, this window opens.
+
After clicking on the "[[Image:Button Check mark Confirm.png]] Add a transaction for this client" button, this window opens.  
  
 
|-
 
|-
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| colspan="2" | [[Image:Negative_Transaction_Entry_004.png]]
+
| colspan="2" | [[Image:Negative Transaction Entry 004.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">A: </span>'''It is the client for whom the negative transaction is created.
+
'''<span style="color: rgb(255, 0, 0);">A: </span>'''It is the client for whom the negative transaction is created.  
  
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">B: </span>'''It is the date of the transaction. The current date is entered by default.
+
'''<span style="color: rgb(255, 0, 0);">B: </span>'''It is the date of the transaction. The current date is entered by default.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the same donation occasion as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the same donation occasion as the one used in the positive transaction.  
  
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">D: </span>'''Select the same activity as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">D: </span>'''Select the same activity as the one used in the positive transaction.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">E:&nbsp;</span>'''Select the same General Ledger account as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">E:&nbsp;</span>'''Select the same General Ledger account as the one used in the positive transaction.  
  
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">F: </span>'''Select the same accounting project as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">F: </span>'''Select the same accounting project as the one used in the positive transaction.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">G: </span>'''Enter the negative amount or the negative quantity as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">G: </span>'''Enter the negative amount or the negative quantity as the one used in the positive transaction.  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Select the same payment method as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">H: </span>'''Select the same payment method as the one used in the positive transaction.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">I:&nbsp;</span>'''Enter the same cheque number as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">I:&nbsp;</span>'''Enter the same cheque number as the one used in the positive transaction.  
  
−
'''NOTE: '''This field appears or not depending on the payment method chosen at <span style="color: rgb(255, 0, 0);">'''H'''</span>.
+
'''NOTE: '''This field appears or not depending on the payment method chosen at <span style="color: rgb(255, 0, 0);">'''H'''</span>.  
  
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">J: </span>'''Select the "0 - None" option, since no receipt needs to be issued for a credit.
+
'''<span style="color: rgb(255, 0, 0);">J: </span>'''Select the "0 - None" option, since no receipt needs to be issued for a credit.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">K:&nbsp;</span>'''Choose the document to be issued, if desired.
+
'''<span style="color: rgb(255, 0, 0);">K:&nbsp;</span>'''Choose the document to be issued, if desired.  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">L: </span>'''Enter the number of the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">L: </span>'''Enter the number of the positive transaction.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
−
'''<span style="color: rgb(255, 0, 0);">M: </span>'''Enter the same canvasser as the one used in the positive transaction.
+
'''<span style="color: rgb(255, 0, 0);">M: </span>'''Enter the same canvasser as the one used in the positive transaction.  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">N:&nbsp;</span>'''After entering all the information, click on the "[[Image:Button_Check_mark_Confirm.png]] Confirm" button to save the transaction.
+
'''<span style="color: rgb(255, 0, 0);">N:&nbsp;</span>'''After entering all the information, click on the "[[Image:Button Check mark Confirm.png]] Confirm" button to save the transaction.  
 +
 
 +
<br> After clicking on the
 +
 
 +
<br>
 +
 
 +
<br>
  
 
|}
 
|}

Revision as of 01:22, 27 July 2012

Template:Header ProDon

Introduction

In ProDon, it is possible to enter negative transactions (crediting transactions).


If the "Accounting Integration" module is activated, it is necessary to credit transactions in the following cases:

  • To repay an electronic transaction
  • To send a credit to the accounting software, for instance, following the encashment of a bad cheque.


If the "Accounting Integration" module is not activated, it is necessary to enter negative transactions only to proceed with the repayment of an electronic transaction. In any other cases, it is preferable to cancel the transaction altogether.


NOTE: When a transaction is credited or cancelled, do not forget that the receipt for the transaction must also be cancelled. To learn how to cancel a receipt, see this procedure.


CAUTION: Negative transaction entry can alter the report data, therfore you must be vigilant. For more details, see this section.

Negative Transaction Entry

Negative transaction entry is done from the "Transaction Management".

NOTE: Have the detail of the transaction to be credited in hand.


Accessing the "Transaction Management"

To go to the "Transaction Management" fromProDon's home page, click on the "Transactions" menu, then select "Bouton transactions.png Transactions".

Negative Transaction Entry 001.png


Transaction Entry

After clicking on "Bouton transactions.png Transactions", the "Transaction Management" opens.

Negative Transaction Entry 002.png

Click on the Button add plus.png button to enter a new transaction.


After clicking on the Button add plus.png button, this window opens.

Negative Transaction Entry 003.png

A: Search, using the search bar, the client for whom a transactionmust be credited.

B: Select the line of the client for whom a transaction needs to be credited.

C: Click on the "Button Check mark Confirm.png Add a transaction for this client" button.


After clicking on the "Button Check mark Confirm.png Add a transaction for this client" button, this window opens.

Negative Transaction Entry 004.png

A: It is the client for whom the negative transaction is created.

B: It is the date of the transaction. The current date is entered by default.

C: Select the same donation occasion as the one used in the positive transaction.

D: Select the same activity as the one used in the positive transaction.

E: Select the same General Ledger account as the one used in the positive transaction.

F: Select the same accounting project as the one used in the positive transaction.

G: Enter the negative amount or the negative quantity as the one used in the positive transaction.

H: Select the same payment method as the one used in the positive transaction.

I: Enter the same cheque number as the one used in the positive transaction.

NOTE: This field appears or not depending on the payment method chosen at H.

J: Select the "0 - None" option, since no receipt needs to be issued for a credit.

K: Choose the document to be issued, if desired.

L: Enter the number of the positive transaction.

M: Enter the same canvasser as the one used in the positive transaction.

N: After entering all the information, click on the "Button Check mark Confirm.png Confirm" button to save the transaction.


After clicking on the



Potential Problem

Document name: ProDon:Negative Transaction Entry

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