Difference between revisions of "ProDon:Labels or Envelopes Word 2007"

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(→‎Creating a "Labels" master document)
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== Creating a "Labels" master document  ==
 
== Creating a "Labels" master document  ==
  
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 497px; height: 443px;"
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{| cellspacing="1" cellpadding="1" border="1" style="width: 497px; height: 443px;" class="wikitable"
 
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2007_001.png]]
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| colspan="2" | [[Image:Labels or envelopes Word 2007 001.png]]
 
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Mailings" tab of the '''''Word''''' editor, click on "Start Mail Merge".
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the "Mailings" tab of the '''''Word''''' editor, click on "Start Mail Merge".  
  
 
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the option "Labels".
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select the option "Labels".  
  
 
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This window opens.
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This window opens.  
  
 
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2007_002.png]]
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| colspan="2" | [[Image:Labels or envelopes Word 2007 002.png]]
 
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| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select a label vendor.
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select a label vendor.  
  
 
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Choose the right label format.
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Choose the right label format.  
  
 
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''If the label format is not available, it is possible to specify it by clicking on "New label...".
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''If the label format is not available, it is possible to specify it by clicking on "New label...".  
  
 
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''When the label format is chosen, click on "OK".
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''When the label format is chosen, click on "OK".  
  
 
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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
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| [[Image:Labels_or_envelopes_Word_2007_003.png]]
 
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''<span style="color: rgb(0, 0, 0);"Click on the</span> "Insert Merge Field" button to choose the merge fields that will be on the labels.
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<br>  
 
<br>  
  
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 284px; height: 375px;"
 
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2007_004.png]]
 
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Activate the option "Database Fields".
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'''<span style="color: rgb(255, 0, 0);">I: </span>'''Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on "Insert".
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'''<span style="color: rgb(255, 0, 0);">J:&nbsp;</span>'''When all the fields have been selected, click on "Cancel".
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'''NOTE: '''The fields will be inserted one after the other, unformatted.
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{| width="50%" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="50%" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2007_005.png]]
 
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'''<span style="color: rgb(255, 0, 0);">K: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).
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'''<span style="color: rgb(255, 0, 0);">L: </span>'''Click on the "Update Labels" button to insert the merge fields on all the labels.
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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
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| [[Image:Labels_or_envelopes_Word_2007_006.png]]
 
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The master document is now ready to be used. Save the document by clicking on "Office Button", then click on "Save".
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'''CAUTION: '''Do not "Save as" the document, the database automatically provides a location to the master document.
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Revision as of 08:32, 20 July 2011

Template:Header ProDon


Introduction

This procedure explains the steps to create a labels or envelopes master document.

Master document configuration

From the software home page, click on the "Mailings" menu, then select "Master documents".

In the "Master document management" window, click on Button add plus.png button.

Choose the "Client" document type, select the language and choose the wanted merge fields.

When the master document is configured, click on the Bouton Ouvrir Editeur.png button, then open the document in the editor.

NOTE: If the option "Use a document by language" has been chosen, a button for each language will be available.

For more information concerning the master document configuration, consult the section "Master document configuration" of the "Master document management" procedure.

Creating a "Labels" master document

Labels or envelopes Word 2007 001.png

A: In the "Mailings" tab of the Word editor, click on "Start Mail Merge".

B: Select the option "Labels".


This window opens.

Labels or envelopes Word 2007 002.png

C: Select a label vendor.

D: Choose the right label format.

E: If the label format is not available, it is possible to specify it by clicking on "New label...".

F: When the label format is chosen, click on "OK".


Labels or envelopes Word 2007 003.png

G: <span style="color: rgb(0, 0, 0);"Click on the</span> "Insert Merge Field" button to choose the merge fields that will be on the labels.


Labels or envelopes Word 2007 004.png

H: Activate the option "Database Fields".

I: Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on "Insert".

J: When all the fields have been selected, click on "Cancel".

NOTE: The fields will be inserted one after the other, unformatted.


Labels or envelopes Word 2007 005.png

K: Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).

L: Click on the "Update Labels" button to insert the merge fields on all the labels.


Labels or envelopes Word 2007 006.png

The master document is now ready to be used. Save the document by clicking on "Office Button", then click on "Save".

CAUTION: Do not "Save as" the document, the database automatically provides a location to the master document.

Creating an "Envelope" master document













Document name: ProDon:Labels or Envelopes Word 2007

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