Difference between revisions of "ProDon:Transaction Processing"

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{{Header_TOC}}<br>  
 
{{Header_TOC}}<br>  
  
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=== Introduction  ===
  
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'''<u>CAUTION</u>''' : This document is for '''VERSION''' '''5''' of '''''Prodon'''''. To go to the document for version 4, [[ProDon:Transaction_Processing (Version 4)|click here]].  
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This procedure is the simplified transaction processing in Prodon.  
  
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<br><span style="color: rgb(255, 0, 0);">'''WARNING&nbsp;: This document is currently being edited/revised, it is possible that some parts are missing or obsolete.'''</span>
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For more detailed explanations of transaction processing, please refer to the documents "[https://wikien.logilys.com/index.php/ProDon:Transaction_Logging Transaction Logging]", "[https://wikien.logilys.com/index.php/ProDon:Validation_and_Transfer_of_a_Transaction_Batch Validation and Transfer of a Transaction Batch]", "[https://wikien.logilys.com/index.php/ProDon:Processing_Receipts_to_be_Issued Processing Receipts to be Issued]", "[https://wikien.logilys.com/index.php/ProDon:Processing_Documents_to_be_Issued Processing Documents to be Issued]" and "[https://wikien.logilys.com/index.php/ProDon:In_Memoriam_Donation In Memoriam Donation]".
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[[Fichier:Transaction Processing 005.png|gauche|sans_cadre]]
  
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<br>
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<br>
  
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=== Transaction entry  ===
  
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=== Introduction<br>  ===
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{| class="wikitable"
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|1. Go to transaction management:[[Fichier:Prodon5 Traitement des transactions 013.png|sans_cadre|60x60px]] or "Transactions" / " [[Fichier:Mini transaction 5.0.8.4.png]] Transactions" menu.
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This procedure constitutes the simplified transaction processing in ProDon.  
 
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For more detailed explanations on transaction processing, refer to «&nbsp;[[ProDon:Transaction Logging|Transaction Logging]]&nbsp;», «&nbsp;[[ProDon:Validation and Transfer of a Transaction Batch|Validation and Transfer of a Transaction Batch]]&nbsp;», «&nbsp;[[ProDon:Processing Receipts to be Issued|Processing Receipts to be Issued]]&nbsp;», «&nbsp;[[ProDon:Processing Documents to be Issued|Processing Documents to be Issued]]&nbsp;» and «&nbsp;[[ProDon:In Memoriam Gifts|In Memoriam Gifts]]&nbsp;».<br>
 
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[[Image:Button Transaction management.png]] [[Image:Button Receipt managament.png]] [[Image:Button Documents management.png]] [[Image:Button Memorial gifts management.png]]<br>
 
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<br>
 
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=== Transaction Logging  ===
 
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{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
 
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|2. Select the right tab ("Deposit", "Beneficiary", "Instant", "To Be Received" or "To Be Paid").
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1.Go to Transaction Management:&nbsp;[[Image:Button Transaction management.png]] or menu "Transactions" / "[[Image:Button Transactions.png]] Transactions"
 
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|3. Click on [[Image:Bouton Ajouter.png]] to add a new transaction.
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2. Position yourself on the right tab ("Deposit", "Beneficiary" or "Expenditures")
 
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|4. Search for the client (payer or beneficiary) for whom the transaction is to be added and click on [[Fichier:Transaction Processing 001.png]].
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3. Click on [[Image:Button +.png]] to add a new transaction
 
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|5. If the client does not already exist in Prodon, click on [[Fichier:Transaction Processing 002.png]].
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4. Look for the client (payer or beneficiary) for whom the transaction must be added and click on [[Image:Button Add a transaction for this client.png]]  
 
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|6. Fill in all the transaction fields and click on [[Fichier:Transaction Processing 003.png]].
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5. If the client does not already exist in ProDon, click on [[Image:Button Add client.png]]  
 
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|7. If further transactions are to be entered, repeat steps 4 to 6.
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6. Complete all fields of the transaction and click on [[Image:Button Confirm.png]]
 
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|8. When all the necessary transactions have been entered, close the client selection window.
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7. If other transactions must be entered, repeat steps 4 to 6
 
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8. Once all necessary transactions have been entered, close the client selection window<br>
 
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|9. All transactions entered will then appear in transaction management.
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9. All transactions entered will then be in Transaction Management<br>
 
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=== Transaction report ===
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=== Validation and Transfer of a Transaction Batch ===
 
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{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
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1. In Transaction Management, position yourself on the right tab ("Deposit", "Beneficiary" or "Expenditures")
 
  
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{| class="wikitable"
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|1. In transaction management, select the appropriate tab ( "Deposit", "Beneficiary", "Instant", "To Be Received" or "To Be Paid").
 
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|2. Filter the transactions to be reported (if required) and click on [[Image:Bouton_reporter_transaction.png ]].
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2. Filter transactions to transfer (if needed) and click on [[Image:Button Transfer the transactions.png]]  
 
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|3. Select the correct bank account, specify cash (if required) and check the reports to be generated.
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3. Select the correct bank account, specify the cash count (if needed) and check the reports to generate<br>
 
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|4. Click on [[Image:Bouton_Rapport_imprimer.png]] to validate the batch to ensure that it contains no errors.
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4. Click on [[Image:Button Reports.png]] to validate the batch to ensure it contains no errors  
 
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|5. If the batch contains no errors, click on [[Fichier:Transaction Processing 004.png]] and print reports as required.
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5. If the batch does not contain any errors, click on [[Image:Button Start.png]] and print reports as needed <br>
 
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=== Batch processing: Receipts (if required)  ===
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{| class="wikitable"
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=== Processing Receipts to Be Issued (if needed)<br> ===
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| colspan="2" |1. Go to receipts management: [[Fichier:Transaction Processing 006.png|sans_cadre|54x54px]] or "Batch Processing" / " [[Fichier:Mini reçus 5.0.8.4.png]] Receipts" menu.
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{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
 
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| colspan="2" |2. Select the "Paper Receipts" tab, then the appropriate sub-tab ("Receipts", "Consolidated Receipts", "Receipts With Thank-you", "Consolidated Receipts With Thank-you" or "Receipts to Be Calculated").
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1. Go to Receipt Management:&nbsp;[[Image:Button Receipt managament.png]] or menu "Batch Processing" / "[[Image:Button Receipts.png]] Receipts"
 
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| colspan="2" |3. Filter the receipts to be generated (if required) and click on [[Image:Bouton_reporter_transaction.png]] .
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2. Position yourself on the right tab ("Receipts to Be Issued", "Annual Receipt", "Receipts with Thank-yous", etc.)
 
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| colspan="2" |4. Check the desired options and click on [[Fichier:Transaction Processing 007.png]].
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3. Filter receipts to generate (if needed) and click on&nbsp;[[Image:Button Transfer the transactions.png]]  
 
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| colspan="2" |5. Print receipts and answer question correctly.
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4. Check the desired options and click on&nbsp;[[Image:Button Generate.png]]
 
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| colspan="2" |'''NOTE :'''  If these are e-receipts, it's the same generate button, but the sub-tabs are different.
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5. Print receipts and answer the question correctly<br>
 
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=== Batch processing: Documents (if required)  ===
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{| class="wikitable"
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=== Processing Documents to Be Issued (if needed)<br> ===
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| colspan="2" |1. Go to document management: [[Fichier:Prodon5 Traitement des transactions 015.png|sans_cadre|60x60px]] or "Batch Processing" / "[[Fichier:Mini doc 5.0.8.4.png]] Documents" menu.
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{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
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1. Go to Document Management: [[Image:Button Documents management.png]]&nbsp;or menu "Batch Processing" / "[[Image:Button Documents.png]] Documents"  
 
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| colspan="2" |2. Select the "Transferred transactions" tab.
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2. Position yourself on the "Transferred Transactions" tab  
 
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| colspan="2" |3. Filter the documents to be generated (if required) and click on [[Image:Bouton_reporter_transaction.png]].
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3. Filter documents to generate (if needed) and click on [[Image:Button Transfer the transactions.png]]  
 
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| colspan="2" |4. Check the desired options and click on [[Fichier:Transaction Processing 008.png]].
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4. Check the desired options and click on&nbsp;[[Image:Button Generate.png]]  
 
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| colspan="2" |5. Print the documents and answer the question correctly.
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5. Print documents and answer the question correctly  
 
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=== Batch processing: Memorial (if required)  ===
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=== In Memoriam Gifts (if needed)<br> ===
 
  
 
{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="750" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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|1. Go to memorial document management: [[Fichier:Transaction Processing 009.png|sans_cadre|61x61px]] or "Batch Processing" / " [[Fichier:Mini dim 5.0.8.4.png]] Memorial Donations" menu.
 
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|2. Click on [[Image:Bouton_reporter_transaction.png]] to generate unprocessed documents.
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1. Go to In Memoriam Document Management:&nbsp;[[Image:Button Memorial gifts management.png]] or menu "Batch Processing" / "[[Image:Button Memorial gifts.png]] In Memoriam Gifts"
 
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2. Click on [[Image:Button Transfer the transactions.png]] to generate non-processed documents<br>
 
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|3. Check the documents to be generated (report and documents) and click on [[Fichier:Transaction Processing 008.png]].
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3. Check the documents to generate (reports and documents) and click on&nbsp;[[Image:Button Generate.png]]  
 
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|4. Print the documents and answer the question correctly.
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4. Print documents and answer the question correctly  
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{{Footer_ProDon}}<br>
 
{{Footer_ProDon}}<br>

Revision as of 15:24, 9 January 2025

Transaction Processing

Introduction

This procedure is the simplified transaction processing in Prodon.

For more detailed explanations of transaction processing, please refer to the documents "Transaction Logging", "Validation and Transfer of a Transaction Batch", "Processing Receipts to be Issued", "Processing Documents to be Issued" and "In Memoriam Donation". gauche|sans_cadre



Transaction entry

1. Go to transaction management:sans_cadre|60x60px or "Transactions" / " Fichier:Mini transaction 5.0.8.4.png Transactions" menu.
2. Select the right tab ("Deposit", "Beneficiary", "Instant", "To Be Received" or "To Be Paid").
3. Click on Bouton Ajouter.png to add a new transaction.
4. Search for the client (payer or beneficiary) for whom the transaction is to be added and click on Fichier:Transaction Processing 001.png.
5. If the client does not already exist in Prodon, click on Fichier:Transaction Processing 002.png.
6. Fill in all the transaction fields and click on Fichier:Transaction Processing 003.png.
7. If further transactions are to be entered, repeat steps 4 to 6.
8. When all the necessary transactions have been entered, close the client selection window.
9. All transactions entered will then appear in transaction management.

Transaction report

1. In transaction management, select the appropriate tab ( "Deposit", "Beneficiary", "Instant", "To Be Received" or "To Be Paid").
2. Filter the transactions to be reported (if required) and click on Bouton reporter transaction.png.
3. Select the correct bank account, specify cash (if required) and check the reports to be generated.
4. Click on Bouton Rapport imprimer.png to validate the batch to ensure that it contains no errors.
5. If the batch contains no errors, click on Fichier:Transaction Processing 004.png and print reports as required.

Batch processing: Receipts (if required)

1. Go to receipts management: sans_cadre|54x54px or "Batch Processing" / " Fichier:Mini reçus 5.0.8.4.png Receipts" menu.
2. Select the "Paper Receipts" tab, then the appropriate sub-tab ("Receipts", "Consolidated Receipts", "Receipts With Thank-you", "Consolidated Receipts With Thank-you" or "Receipts to Be Calculated").
3. Filter the receipts to be generated (if required) and click on Bouton reporter transaction.png .
4. Check the desired options and click on Fichier:Transaction Processing 007.png.
5. Print receipts and answer question correctly.
NOTE : If these are e-receipts, it's the same generate button, but the sub-tabs are different.

Batch processing: Documents (if required)

1. Go to document management: sans_cadre|60x60px or "Batch Processing" / "Fichier:Mini doc 5.0.8.4.png Documents" menu.
2. Select the "Transferred transactions" tab.
3. Filter the documents to be generated (if required) and click on Bouton reporter transaction.png.
4. Check the desired options and click on Fichier:Transaction Processing 008.png.
5. Print the documents and answer the question correctly.

Batch processing: Memorial (if required)

1. Go to memorial document management: sans_cadre|61x61px or "Batch Processing" / " Fichier:Mini dim 5.0.8.4.png Memorial Donations" menu.
2. Click on Bouton reporter transaction.png to generate unprocessed documents.
3. Check the documents to be generated (report and documents) and click on Fichier:Transaction Processing 008.png.
4. Print the documents and answer the question correctly.

Document name: ProDon:Transaction Processing


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