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| | {{Header_TOC}}<br> | | {{Header_TOC}}<br> |
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| − | '''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To get to the version 4, [[ProDon:Validation_and_Transfer_of_a_Transaction_Batch_(version_4)|click here]]. | + | '''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To go to the version 4, [[ProDon:Validation_and_Transfer_of_a_Transaction_Batch_(version_4)|click here]]. |
| | | | |
| − | '''<u>Caution</u>''': This document is currently being revised, it is possible that some parts are missing or outdated.
| + | == Introduction <br> == |
| | | | |
| − | <br>
| + | Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]]. |
| | | | |
| − | == Introduction ==
| + | Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br> |
| − | | |
| − | Once all transactions of a batch are entered, you must do a transfer of transactions. To know how enter transactions, [[ProDon:Transaction_Logging|click here]].
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| − | | |
| − | Before transferring transactions, we recommend you to verify with the help of a report, to assure you there is no error. To know how to verify the batch before transferring it, [[click here]]
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| − | | |
| − | Once the verification done, you can do the transaction transfer (deposit). To know how to transfer transactions, [[click here]].
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| − | Une fois que toutes les transactions d'un lot sont saisies, il faut effectuer le report des transactions. Pour savoir comment saisir des transactions, consulter [[ProDon:Saisie de transactions (version 5)|ce document]].
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| − | Avant de reporter les transactions, il est préférable de les vérifier à l'aide d'un rapport, afin de s'assurer qu'il n'y a aucune erreur. Pour savoir comment vérifier le lot avant de le reporter, [[#V.C3.A9rification_du_lot_de_transactions|cliquer ici]].<br>
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| − | Une fois la vérification effectuée, le report des transactions (dépôt) peut être effectué. Pour savoir comment reporter les transactions, [[#Report_des_transactions|cliquer ici]].<br>
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| − | <br>
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| − | == Vérification du lot de transactions ==
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| − | Pour vérifier un lot de transactions avant de le reporter, se rendre dans la « Gestion des transactions ».<br>
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| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | |-
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| − | | colspan="2" |
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| − | Afin de s'assurer qu'il n'y a aucune erreur dans les transactions à reporter, générer le rapport du lot de transactions.<br>
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| − | |-
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| − | | colspan="2" |[[Fichier:ProDon5 Vérification et report des transactions 001.png|thumb|870x870px]]
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| − | |-
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Se rendre dans l'onglet pour lequel des transactions doivent être reportées.<br>
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| − | | width="50%" |
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| − | '''<span style="color: rgb(255, 0, 0);">B :</span>''' Effectuer une [[Fonctions communes:Barre de recherche|recherche]] ou un [[Fonctions communes:Filtrer les informations (Requêtes)|filtre]] afin d'afficher dans la liste courante seulement les éléments à reporter.<br>
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''C :'''</span> Cliquer sur le bouton [[Image:Bouton Rapport imprimer.png]].
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| − | | width="50%" |
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| − | '''NOTE :''' Dans l'onglet « Dépôt », il y a des transactions par chèque et argent comptant, mais aussi les dons en bien et services. Lors du report des transactions par chèque ou argent comptant, s'assurer que les transactions de dons en biens et services ne sont pas dans la liste courante, et vice-versa.<br>
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| − | |}
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| − | <br>
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| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | | colspan="2" |
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| − | Après avoir cliqué sur le bouton [[Image:Bouton Rapport imprimer.png]], la fenêtre suivante s'ouvre.<br>
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| − | |-
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| − | | colspan="2" |[[Fichier:ProDon5 Vérification et report des transactions 002.png|thumb|665x665px]]
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Choisir le rapport « 1. Transactions d'un lot... ».<br>
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''B :'''</span> Cliquer sur le bouton « [[Image:Bouton Rapport imprimer.png]] Générer ».<br>
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| − | |}
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| − | <br>
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| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | | colspan="2" |
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| − | Après avoir cliqué sur le bouton « [[Image:Bouton Rapport imprimer.png]] Générer », la fenêtre suivante s'ouvre.<br>
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| − | |-
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| − | | colspan="2" |[[Fichier:ProDon5 Vérification et report des transactions 003.png|thumb|603x603px]]
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Sélectionner l'option « Transactions non reportées ».<br>
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''B :'''</span> Cliquer sur le bouton « [[Image:Bouton Crochet ajouter confirmer.png]] OK ».<br>
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| − | |}
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| − | <br>
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| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | Après avoir cliqué sur le bouton « [[Image:Bouton Crochet ajouter confirmer.png]] OK », le rapport s'ouvre.<br>
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| − | |-
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| − | |[[Fichier:ProDon5 Vérification et report des transactions 004.png|thumb|900x900px]]
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| − | |-
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Vérifier chaque transaction afin de s'assurer qu'il n'y a aucune erreur avant de les reporter.<br>
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| − | |}
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| − | | |
| − | S'il y a une ou des erreurs dans les transactions, les corriger avant de reporter le lot de transactions.
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| − | Pour corriger une transaction, retourner dans la [[ProDon:Saisie_de_transactions_(version_5)#Gestion_des_transactions|gestion des transactions]], puis double-cliquer sur la transaction à corriger.<br>
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| − | <br>
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| − | == Report des transactions<br> ==
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| − | | |
| − | Une fois que les transactions sont vérifiées et qu'elles ne contiennent aucune erreur, reporter le lot de transactions.<br>
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| − | | |
| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | | colspan="2" |[[Fichier:ProDon5 Vérification et report des transactions 005.png|thumb|835x835px]]
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| − | |-
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Sélectionner l'onglet pour lequel des transactions doivent être reportées.<br>
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''B :'''</span> Effectuer une [[Fonctions communes:Barre de recherche|recherche]] ou un [[Fonctions communes:Filtrer les informations (Requêtes)|filtre]] afin d'afficher dans la liste courante seulement les éléments à reporter.<br>
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| − | |-
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''C :'''</span> Cliquer sur le bouton [[Image:Bouton Reporter Generer.png]].<br>
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| − | | width="50%" |
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| − | '''NOTE :''' Il est impossible de reporter toutes les transactions de tous les onglets de la « Gestion des transactions » en même temps. Il faut donc reporter les transactions de chaque onglet un à la fois.<br>
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| − | | |
| − | |}
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| − | <br>
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| − | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | |-
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| − | | colspan="2" |
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| − | Après avoir cliqué sur le bouton [[Image:Bouton reporter transaction.png]], la fenêtre suivante s'ouvre.<br>
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| − | |-
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| − | | colspan="2" |[[Fichier:ProDon5 Vérification et report des transactions 006.png|thumb|521x521px]]
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''A :'''</span> Inscrire la date du dépôt. Par défaut, la date du jour s'inscrit automatiquement.<br>
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| − | | width="50%" |
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| − | <span style="color: rgb(255, 0, 0);">'''B :'''</span> Choisir le compte bancaire dans lequel le dépôt sera fait.<br>
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| − | <span style="color: rgb(255, 0, 0);">'''C :'''</span> Si au moins une transaction en argent comptant fait partie du lot, il faut spécifier les espèces.<br>
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| − | <span style="color: rgb(255, 0, 0);">'''D :'''</span> Cocher les rapports à générer. Voir la note plus bas pour plus de détails sur les rapports.<br>
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| − | <span style="color: rgb(255, 0, 0);">'''E :'''</span> Choisir d'imprimer directement ou d'afficher à l'écran les rapports sélectionnés en <span style="color: rgb(255, 0, 0);">'''D'''</span>.
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| − | <span style="color: rgb(255, 0, 0);">'''F :'''</span> Pour reporter les transactions et générer les rapports, cliquer sur<br> « [[Image:Bouton Crochet ajouter confirmer.png]] Lancer ».
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| − | | colspan="2" |
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| − | '''NOTE :''' Le rapport « Transactions d'un lot » sert de rapport d'archivage.
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| − | Le rapport « Liste des effets bancaires » peut servir de bordereau de dépôt.
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| − | | |
| − | Le rapport « Sommaire par comptes de GL » est un rapport comptable.
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| − | | |
| − | |}
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| − | <br>
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| − | Les transactions sont maintenant reportées, retirées de la liste courante de la gestion des transactions et transférées dans l'analyse et historique.
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| − | <br>
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| − | Après avoir reporté des transactions, ne pas oublier de générer les reçus et les documents reliés aux transactions reportées.
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| − | Pour plus de détails concernant le traitement des reçus à émettre, consulter [[ProDon:Traitement des reçus à émettre|ce document]].<br>
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| − | | |
| − | Pour plus de détails concernant le traitement des documents à émettre, consulter [[ProDon:Traitement des documents à émettre|ce document]].
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| − | <br>
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| − | | |
| − |
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| − | <br>
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| − | | |
| − | = Introduction <br> =
| |
| − | | |
| − | Once all the transactions of a batch are entered, you must perform the transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].
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| − | | |
| − | It is recommended to validate with a report, prior to transferring the transactions; in order to make sure there are no mistakes. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br>
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| | | | |
| | == Validation of the Transaction Batch == | | == Validation of the Transaction Batch == |
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| | | colspan="2" | | | | colspan="2" | |
| − | To make sure there are no mistakes in the transactions to transfer, generate a report of the transaction batch.<br> | + | To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.<br> |
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| | |- | | |- |
| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 001.png]]<br> | + | | colspan="2" | [[File:Prodon5_Validation_001.png]]<br> |
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| | | width="50%" | | | | width="50%" | |
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| | | width="50%" | | | | width="50%" | |
| − | <span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Bouton reporter transaction.png]] button. | + | <span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Print Report.png]] button. |
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| | | colspan="2" | | | | colspan="2" | |
| − | After clicking on the [[Image:Button Transfer the transactions.png]] button, the following window opens.<br> | + | After clicking on the [[Image:Button Print Report.png]] button, the following window opens.<br> |
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| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 002.png]]<br> | + | | colspan="2" | [[File:Prodon5_Validation_002.png]]<br> |
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| | | width="50%" | | | | width="50%" | |
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| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 003.png]]<br> | + | | colspan="2" | [[File:Prodon5_Validation_003.png]]<br> |
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| | | width="50%" | | | | width="50%" | |
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| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 004.png]]<br> | + | | colspan="2" | [[File:Prodon5_Validation_004.png]]<br> |
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| | | colspan="2" | | | | colspan="2" | |
| − | <span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no mistakes before transferring them.<br> | + | <span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no errors before transferring them.<br> |
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| | |} | | |} |
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| − | If there are mistakes in the transactions, correct them prior to transferring the transaction batch. | + | If there are errors in the transactions, correct them prior to transferring the transaction batch. |
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| | To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br> | | To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br> |
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| − | <br> | + | <br> |
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| | == Transaction Transfer<br> == | | == Transaction Transfer<br> == |
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| − | Once the transactions have been validated and do not contain any mistakes, transfer the transaction batch. <br> | + | Once the transactions have been validated and do not contain any errors, transfer the transaction batch. <br> |
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| | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable" | | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable" |
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| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 005.png]]<br> | + | | colspan="2" |[[File:Prodon5_Validation_005.png]]<br> |
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| | | width="50%" | | | | width="50%" | |
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| | | width="50%" | | | | width="50%" | |
| − | '''NOTE:''' It is not possibe to transfer all the transactions of all the tabs of the "Transaction management" at the same time. You must therefore transfer the transactions of each tab one at a time. <br> | + | '''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time. <br> |
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| | |} | | |} |
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| − | | colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 006.png]]<br> | + | | colspan="2" | [[File:Prodon5_Validation_006.png]]<br> |
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| − | <span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one transaction in cash is part of the batch, you must specify its banking instruments. <br> | + | <span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one cash transaction is part of the batch, the user must specify its cash count. <br> |
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| | <br> | | <br> |
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| − | {{Footer_ProDon_Version|4.7.3.4}} | + | {{Footer_ProDon_Version|5.0.3}} |
| Validation and Transfer of a Transaction Batch
|
|
CAUTION: This document is for VERSION 5 of ProDon. To go to the version 4, click here.
Introduction
Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see this document.
Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, click here.
Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, click here.
Validation of the Transaction Batch
To validate a transaction batch before transferring it, go to the "Transaction management".
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To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.
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A: Go to the tab for which the transactions must be transferred.
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B: Conduct a search or apply a filter in order to only display the elements to transfer in the current list.
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C: Click on the  button.
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NOTE: Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa.
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After clicking on the button, the following window opens.
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A: Select the "1, Batch transactions..." report.
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B: Click on the " Generate" button.
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After clicking on the " Generate" button, the following window opens.
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A: Select the "Untransferred transactions" option.
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B: Click on the " OK" button.
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After clicking on the " OK" button, the report opens.
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A: Validate each transaction to make sure there are no errors before transferring them.
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If there are errors in the transactions, correct them prior to transferring the transaction batch.
To correct a transaction, return to the transaction management, and double-click on the transaction to correct.
Transaction Transfer
Once the transactions have been validated and do not contain any errors, transfer the transaction batch.
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A: Select the tab for which the transactions must be transferred.
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B: Conduct a search or apply a filter in order to display only the elements to transfer in the current list.
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C: Click on the  button.
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NOTE: It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time.
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After clicking on the  button, the following window opens.
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A: Enter the deposit date. The current date is automatically entered by default.
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B: Select the bank account in which the deposit will be made.
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C: If at least one cash transaction is part of the batch, the user must specify its cash count.
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D: Check the reports to generate. See the note at the bottom of this table, for more details on the reports.
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E: Choose whether to print directly or to show onscreen the reports selected at D.
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F: To transfer the transactions and generate the reports, click on " Start".
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NOTE: The "Batch Transactions" report is used as archiving report.
The "Banking Instruments" report may be used as deposit slip.
The "Summary by GL Accounts" report is an accounting report.
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The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis & History'.
After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions.
For more details concerning the processing of receipts to be issued, see this document.
For more details concerning the processing of documents to be issued, see this document.
Document name: ProDon:Validation and Transfer of a Transaction Batch
Version : 5.0.3
