Difference between revisions of "ProDon:Validation and Transfer of a Transaction Batch"

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{{Header_ProDon_TOC}}<br>  
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= Introduction&nbsp; <br> =
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'''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To go to the version 4, [[ProDon:Validation_and_Transfer_of_a_Transaction_Batch_(version_4)|click here]].
  
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Once all the transactions of a batch are entered, you must perform the transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].&nbsp;  
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== Introduction&nbsp; <br>  ==
  
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It is recommended to validate with a report, prior to transferring the transactions; in order to make sure there are no mistakes. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br>  
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Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].&nbsp;
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Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br>
  
 
== Validation of the Transaction Batch  ==
 
== Validation of the Transaction Batch  ==
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To make sure there are no mistakes in the transactions to transfer, generate a report of the transaction batch.<br>  
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To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.<br>  
  
 
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 001.png]]<br>
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Bouton reporter transaction.png]] button.  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Print Report.png]] button.  
  
 
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After clicking on the [[Image:Button Transfer the transactions.png]] button, the following window opens.<br>  
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After clicking on the [[Image:Button Print Report.png]] button, the following window opens.<br>  
  
 
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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 002.png]]<br>
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no mistakes before transferring them.<br>  
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<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no errors before transferring them.<br>  
  
 
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If there are mistakes in the transactions, correct them prior to transferring the transaction batch.&nbsp;  
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If there are errors in the transactions, correct them prior to transferring the transaction batch.&nbsp;  
  
 
To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br>  
 
To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br>  
  
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== Transaction Transfer<br>  ==
 
== Transaction Transfer<br>  ==
  
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Once the transactions have been validated and do not contain any mistakes, transfer the transaction batch. <br>  
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Once the transactions have been validated and do not contain any errors, transfer the transaction batch. <br>  
  
 
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'''NOTE:''' It is not possibe to transfer all the transactions of all the tabs of the "Transaction management" at the same time. You must therefore transfer the transactions of each tab one at a time. <br>  
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'''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time. <br>  
  
 
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one transaction in cash is part of the batch, you must specify its banking instruments. <br>  
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one cash transaction is part of the batch, the user must specify its cash count. <br>  
  
 
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{{Footer_ProDon_Version|4.7.3.4}}
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Latest revision as of 16:40, 24 February 2017

Validation and Transfer of a Transaction Batch

CAUTION: This document is for VERSION 5 of ProDon. To go to the version 4, click here.

Introduction 

Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see this document. 

Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, click here.
Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, click here.

Validation of the Transaction Batch

To validate a transaction batch before transferring it, go to the "Transaction management".

To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.

Prodon5 Validation 001.png

A: Go to the tab for which the transactions must be transferred.

B: Conduct a search or apply a filter in order to only display the elements to transfer in the current list.

C: Click on the Button Print Report.png button.

NOTE: Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa.


After clicking on the Button Print Report.png button, the following window opens.

Prodon5 Validation 002.png

A: Select the "1, Batch transactions..." report.

B: Click on the "Button Print Report.png Generate" button.


After clicking on the "Button Print Report.png Generate" button, the following window opens.

Prodon5 Validation 003.png

A: Select the "Untransferred transactions" option.

B: Click on the "Button Check mark Confirm.png OK" button.


After clicking on the "Button Check mark Confirm.png OK" button, the report opens.

Prodon5 Validation 004.png

A: Validate each transaction to make sure there are no errors before transferring them.

If there are errors in the transactions, correct them prior to transferring the transaction batch. 

To correct a transaction, return to the transaction management, and double-click on the transaction to correct.


Transaction Transfer

Once the transactions have been validated and do not contain any errors, transfer the transaction batch.

Prodon5 Validation 005.png

A: Select the tab for which the transactions must be transferred.

B: Conduct a search or apply a filter in order to display only the elements to transfer in the current list.

C: Click on the Button Generate transfer.png button.

NOTE: It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time.


After clicking on the Bouton reporter transaction.png button, the following window opens.

Prodon5 Validation 006.png

A: Enter the deposit date. The current date is automatically entered by default.

B: Select the bank account in which the deposit will be made.

C: If at least one cash transaction is part of the batch, the user must specify its cash count.

D: Check the reports to generate. See the note at the bottom of this table, for more details on the reports.

E: Choose whether to print directly or to show onscreen the reports selected at D.

F: To transfer the transactions and generate the reports, click on "Button Check mark Confirm.png Start".

NOTE: The "Batch Transactions" report is used as archiving report.

The "Banking Instruments" report may be used as deposit slip. 

The "Summary by GL Accounts" report is an accounting report. 


The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis & History'.


After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions.

For more details concerning the processing of receipts to be issued, see this document.

For more details concerning the processing of documents to be issued, see this document.


Document name: ProDon:Validation and Transfer of a Transaction Batch
Version : 5.0.3

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