Difference between revisions of "ProDon:Labels or Envelopes Word 2002-2003"

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{{Header_ProDon | |4.6.5.7 | Nadia Carrier | | 2011/07/18 }}  
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{{Header_TOC}}<br>
  
 
== Introduction<br>  ==
 
== Introduction<br>  ==
  
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This procedure explains the steps to create a labels or envelopes master document.
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This procedure explains the steps to create a "labels" or "envelopes" master document.  
  
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<br>
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<br>  
  
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== Master document configuration<br>  ==
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== Master Document Configuration<br>  ==
  
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From the software home page, click on the "Mailings" menu, then select "Master documents".
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From the software home page, click on the "Mailings" menu, then select "Master documents".  
  
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In the "Master document management" window, click on [[Image:Button_add_plus.png]] button.
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In the "Master document management" window, click on [[Image:Button add plus.png]] button.  
  
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Choose the "Client" type of document, the language and select the wanted merge fields.
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Name the document.  
  
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When the master document is configured, click on the [[Image:Bouton_Ouvrir_Editeur.png]] button, then open the document in the editor.
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Choose the "Client" document type, select the language and choose the wanted merge fields.  
  
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'''NOTE:''' If the option "Use a document by language" has been chosen, a button for each language will be available.
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When the master document is configured, click on the [[Image:Bouton Ouvrir Editeur.png]] button, then open the document in the editor.  
  
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For more information concerning the master document configuration, consult the section "Master document configuration" of the "Master document management" procedure.
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'''NOTE:''' If the option "Use a document by language" was chosen, a button for each language is available.  
  
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For more information concerning the master document configuration, consult the section [[ProDon:Master Document Management#Main_Screen|master document configuration]] of the "Master document management" procedure.
  
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<br>
  
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<br>
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<br>  
  
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== Creation of a "Labels" master document <br>  ==
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== Creating a "Labels" Master Document <br>  ==
  
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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|-
 
|-
 
|  
 
|  
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the '''''Word''''' editor, click on the&nbsp;[[Image:Button Main document setup.png]] button to choose the type of document.  
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the '''''Word''''' editor, click on the&nbsp;[[Image:Button Main document setup.png]] button to choose the document type.  
  
 
|}
 
|}
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{| cellspacing="1" cellpadding="1" border="1" style="width: 197px; height: 264px;" class="wikitable"
 
{| cellspacing="1" cellpadding="1" border="1" style="width: 197px; height: 264px;" class="wikitable"
 
|-
 
|-
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| This window opens.<br>
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|  
 +
This window opens.  
 +
 
 
|-
 
|-
 
| [[Image:Labels or envelopes Word 2002-2003 002.png]]<br>
 
| [[Image:Labels or envelopes Word 2002-2003 002.png]]<br>
 
|-
 
|-
 
|  
 
|  
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select "Labels" as "Main Document Type", then click on "OK" to determine thelabel format.  
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Select "Labels" as "Main Document Type", then click on "OK" to determine the label format.  
  
 
|}
 
|}
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{| cellspacing="1" cellpadding="1" border="1" style="width: 444px; height: 381px;" class="wikitable"
 
{| cellspacing="1" cellpadding="1" border="1" style="width: 444px; height: 381px;" class="wikitable"
 
|-
 
|-
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| colspan="2" | This window opens.
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| colspan="2" |  
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This window opens.  
 +
 
 
|-
 
|-
 
| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 003.png]]
 
| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 003.png]]
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|-
 
|-
 
|  
 
|  
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Click on the button to select the merge fields that will be on the labels.  
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Click on the [[Image:Button Insert merge field.png]] button to select the merge fields that will be on the labels.  
  
 
|}
 
|}
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">I: </span>'''Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on"Insert".  
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'''<span style="color: rgb(255, 0, 0);">I: </span>'''Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on "Insert".  
  
 
|-
 
|-
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<br>  
 
<br>  
  
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{| width="50%" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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{| cellspacing="1" cellpadding="1" border="1" style="width: 667px; height: 371px;" class="wikitable"
 
|-
 
|-
 
| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 006.png]]<br>
 
| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 006.png]]<br>
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">K: </span>'''Format the fields (add spaces, "Enter", parentheses, etc.) in between the fields).  
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'''<span style="color: rgb(255, 0, 0);">K: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">L:&nbsp;</span>'''Click on the button so that the merge fields get inserted on all the labels.  
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'''<span style="color: rgb(255, 0, 0);">L:&nbsp;</span>'''Click on the [[Image:Button propagate labels.png]] button so that the merge fields are inserted on all the labels.  
  
 
|}
 
|}
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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
|-
 
|-
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| [[Image:Labels_or_envelopes_Word_2002-2003_007.png]]
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| [[Image:Labels or envelopes Word 2002-2003 007.png]]
 
|-
 
|-
 
|  
 
|  
 
The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".  
 
The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".  
  
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'''CAUTION: '''Do not "Save as..." the document, the database automatically gives a location to the master document.  
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'''CAUTION: '''Do not "Save as" the document, the database automatically provides a location to the master document.  
  
 
|}
 
|}
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|}
 
|}
  
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<br>
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<br>  
  
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== Creation of an "Envelope" master document ==
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== Creating an "Envelope" Master Document ==
  
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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|-
 
|-
 
|  
 
|  
−
'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the '''''Word''''' editor, click on the [[Image:Button Main document setup.png]] button to choose the type of document.  
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''In the '''''Word''''' editor, click on the [[Image:Button Main document setup.png]] button to choose the document type.<br>
  
 
|}
 
|}
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|-
 
|-
 
|  
 
|  
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'''<span style="color: rgb(255, 0, 0);">B:</span>'''<span style="color: rgb(255, 0, 0);"> </span><span style="color: rgb(0, 0, 0);">Select "Envelopes" as "Main Document Type", then click on "OK" in order to determine the envelope format.</span><span style="color: rgb(0, 0, 0);" />
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'''<span style="color: rgb(255, 0, 0);">B:</span>'''<span style="color: rgb(255, 0, 0);"> </span><span style="color: rgb(0, 0, 0);">Select "Envelopes" as "Main Document Type", then click on "OK" to determine the envelope format.</span>  
  
 
|}
 
|}
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|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
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This window opens.
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This window opens.  
  
 
|-
 
|-
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2002-2003_009.png]]
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| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 009.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the envelope format.
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Select the envelope format.  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Define the wanted font options.
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''Define the wanted font options.  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''When the envelope format is selected, click on "OK".
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''When the envelope format is selected, click on "OK".  
  
 
| width="50%" |  
 
| width="50%" |  
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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
|-
 
|-
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| [[Image:Labels_or_envelopes_Word_2002-2003_010.png]]
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| [[Image:Labels or envelopes Word 2002-2003 010.png]]
 
|-
 
|-
 
|  
 
|  
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''Click on the button to choose the merge fields that will be on the envelope.
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''Click on the [[Image:Button Insert merge field.png]] button to choose the merge fields that will be on the envelope.  
  
 
|}
 
|}
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 284px; height: 375px;"
 
{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 284px; height: 375px;"
 
|-
 
|-
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| colspan="2" | [[Image:Labels_or_envelopes_Word_2002-2003_011.png]]
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| colspan="2" | [[Image:Labels or envelopes Word 2002-2003 011.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Activate the option "Database Fields".
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Activate the option "Database Fields".  
  
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Choose the fields to insert on the envelope. To do so, double-click on each field to insert or select the field, then click on "Insert".
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Choose the fields to insert on the envelope. To do so, double-click on each field to insert or select the field, then click on "Insert".  
  
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">I:</span>'''<span style="color: rgb(0, 0, 0);">''' '''When all the fields have been selected, click on "Cancel".
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'''<span style="color: rgb(255, 0, 0);">I:</span>'''<span style="color: rgb(0, 0, 0);">''' '''When all the fields have been selected, click on "Cancel".&nbsp;</span>  
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</span><span style="color: rgb(0, 0, 0);" />
 
  
 
| width="50%" |  
 
| width="50%" |  
 
<span style="color: rgb(0, 0, 0);">
 
<span style="color: rgb(0, 0, 0);">
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'''NOTE:''' The fields will be inserted one after the other, unformatted.
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'''NOTE:''' The fields will be inserted one after the other, unformatted.</span>  
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</span><span style="color: rgb(0, 0, 0);" />
 
  
 
|}
 
|}
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{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
 
|-
 
|-
−
| [[Image:Labels_or_envelopes_Word_2002-2003_012.png]]
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| [[Image:Labels or envelopes Word 2002-2003 012.png]]
 
|-
 
|-
 
|  
 
|  
−
'''<span style="color: rgb(255, 0, 0);">J: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).
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'''<span style="color: rgb(255, 0, 0);">J: </span>'''Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).  
  
 
|}
 
|}
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{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 711px; height: 262px;"
 
{| cellspacing="1" cellpadding="1" border="1" class="wikitable" style="width: 711px; height: 262px;"
 
|-
 
|-
−
| [[Image:Labels_or_envelopes_Word_2002-2003_013.png]]
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| [[Image:Labels or envelopes Word 2002-2003 013.png]]
−
|
 
 
|-
 
|-
 
|  
 
|  
−
The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".
+
The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".  
  
−
'''CAUTION:''' Do not "Save as..." the document, the database automatically gives a location to the master document.
+
'''CAUTION:''' Do not "Save as" the document, the database automatically provides a location to the master document.  
  
−
|
 
 
|}
 
|}
  
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<br>  
 
<br>  
  
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{{Footer_ProDon}}
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{{Footer_ProDon}}<br>

Latest revision as of 07:41, 5 May 2016

Labels or Envelopes Word 2002-2003

Introduction

This procedure explains the steps to create a "labels" or "envelopes" master document.


Master Document Configuration

From the software home page, click on the "Mailings" menu, then select "Master documents".

In the "Master document management" window, click on Button add plus.png button.

Name the document.

Choose the "Client" document type, select the language and choose the wanted merge fields.

When the master document is configured, click on the Bouton Ouvrir Editeur.png button, then open the document in the editor.

NOTE: If the option "Use a document by language" was chosen, a button for each language is available.

For more information concerning the master document configuration, consult the section master document configuration of the "Master document management" procedure.



Creating a "Labels" Master Document

Labels or envelopes Word 2002-2003 001.png

A: In the Word editor, click on the Button Main document setup.png button to choose the document type.


This window opens.

Labels or envelopes Word 2002-2003 002.png

B: Select "Labels" as "Main Document Type", then click on "OK" to determine the label format.


This window opens.

Labels or envelopes Word 2002-2003 003.png

C: Choose the label product.

D: Choose the label format.

E: If the label format is not available, it is possible to specify it by clicking on "New label...".

F: When the label format is selected, click on "OK".


Labels or envelopes Word 2002-2003 004.png

G: Click on the Button Insert merge field.png button to select the merge fields that will be on the labels.


Labels or envelopes Word 2002-2003 005.png

H: Activate the option "Database fields".

I: Choose the fields to insert on the labels. To do so, double-click on each field to insert or select the field, then click on "Insert".

J: When all the fields have been selected, click on "Cancel".

NOTE: The fields will be inserted one after the other, unformatted.


Labels or envelopes Word 2002-2003 006.png

K: Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).

L: Click on the Button propagate labels.png button so that the merge fields are inserted on all the labels.


Labels or envelopes Word 2002-2003 007.png

The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".

CAUTION: Do not "Save as" the document, the database automatically provides a location to the master document.


Creating an "Envelope" Master Document

Labels or envelopes Word 2002-2003 001.png

A: In the Word editor, click on the Button Main document setup.png button to choose the document type.


This window opens.

Labels or envelopes Word 2002-2003 008.png

B: Select "Envelopes" as "Main Document Type", then click on "OK" to determine the envelope format.


This window opens.

Labels or envelopes Word 2002-2003 009.png

C: Select the envelope format.

D: Define the wanted font options.

E: When the envelope format is selected, click on "OK".


Labels or envelopes Word 2002-2003 010.png

F: Click on the Button Insert merge field.png button to choose the merge fields that will be on the envelope.


Labels or envelopes Word 2002-2003 011.png

G: Activate the option "Database Fields".

H: Choose the fields to insert on the envelope. To do so, double-click on each field to insert or select the field, then click on "Insert".

I: When all the fields have been selected, click on "Cancel". 

NOTE: The fields will be inserted one after the other, unformatted.


Labels or envelopes Word 2002-2003 012.png

J: Format the fields (add spaces, "Enter", parentheses, etc. in between the fields).


Labels or envelopes Word 2002-2003 013.png

The master document is ready to be used. Save the document by clicking on the "File" menu, then on "Save".

CAUTION: Do not "Save as" the document, the database automatically provides a location to the master document.



Document name: ProDon:Labels or Envelopes Word 2002-2003


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