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| − | {{Header_TOC}}
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| − | '''<u>CAUTION</u>''' : This document is for '''VERSION''' '''5''' of '''''Prodon'''''. To go to the document for version 4, [[ProDon:Preferences_(Version_4)|click here]]. <br><br><span style="color: rgb(255, 0, 0);">'''WARNING : This document is currently being edited/revised, it is possible that some parts are missing or obsolete.'''</span>
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| − | <br>
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| − | == Introduction<br> ==
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| − | The " Chart of Account Management " allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used in the accounting software of the organization.
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| − | '''NOTE: '''The " Chart of Account Management " contains accounts for revenues and expenditures.
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| − | == Chart of Account Management ==
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| − | To add or modify General Ledger accounts, you must first go to the "Chart of Account Management".
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| − | {| width="463" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | To do so, from the software home page, click on the "Transactions" menu, then select "[[Image:Button General Ledger.png]] Chart of Accounts".
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| − | | [[Image:Chart of Account Management 001.png]]
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| − | <br>
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| − | {| width="50%" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | After clicking on "[[Image:Button General Ledger.png]] Chart of Accounts", this window opens.
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| − | | colspan="2" | [[Image:Chart of Account Management 002.png]]
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| − | '''<span style="color: rgb(255, 0, 0);">A: </span>'''This is the list of all the existing active GL accounts in '''''ProDon'''''.
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| − | '''<span style="color: rgb(255, 0, 0);">B: </span>'''The [[Image:Button add plus.png]] button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add_.2F_Edit_a_General_Ledger_Account|click here]].
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| − | '''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button Edit.png]] button allows you to modify a GL account from the list at <span style="color: rgb(255, 0, 0);">'''A'''</span>. To learn how to fill in the addition or editing of GL accounts window, [[ProDon:Chart of Account Management#Add_.2F_Edit_a_General_Ledger_Account|click here]].
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| − | '''<span style="color: rgb(255, 0, 0);">D: </span>'''The [[Image:Button Minus remove delete.png]] button allows you to delete a GL account from the list at '''<span style="color: rgb(255, 0, 0);">A</span>'''.
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| − | '''NOTE: '''It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add_.2F_Edit_a_General_Ledger_Account|"Add /Edit a General Ledger Account"]] section.
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| − | '''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Active" tab contains all the GL accounts that are currently active in '''''ProDon'''''.
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| − | '''<span style="color: rgb(255, 0, 0);">F: </span>'''The "Inactive" tab contains all the GL accounts that are currently inactive in '''''ProDon'''''.
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| − | '''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the [[ProDon:Chart of Account Management#Add_.2F_Edit_a_General_Ledger_Account|"Add / Edit a General Ledger Account"]] section.
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| − | |}
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| − | <br>
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| − | <br>
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| − | === Add / Edit a General Ledger Account ===
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| − | {| width="50%" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| − | After clicking on the [[Image:Button add plus.png]] or [[Image:Button Edit.png]] button, this window opens.
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| − | | colspan="2" | [[Image:Chart of Account Management 003.png]]
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| − | '''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''ProDon'''''.
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| − | '''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter the GL account number used in the accounting software of the organization.
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| − | '''NOTE: '''This field is visible only if the [[ProDon:Accounting Integration Module|"Accounting Integration Module"]] is active in '''''ProDon'''''.
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| − | '''<span style="color: rgb(255, 0, 0);">C: </span>'''Name the GL account.
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| − | '''<span style="color: rgb(255, 0, 0);">D: </span>'''If more than one language are active in '''''ProDon''''', the [[Image:Button translate.png]] button allows you to translate the name of the GL account specified at <span style="color: rgb(255, 0, 0);">'''C'''</span>.
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| − | '''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to indicate which tax(es) must be considered for this GL account.
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| − | '''CAUTION: '''Use this option only when entering expenditure transactions.
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| − | | width="50%" |
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| − | '''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to assign this GL account to a donation intended for a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt; so this is a receipt for designated gifts.
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| − | '''<span style="color: rgb(255, 0, 0);">G: </span>'''Displays the GL account on the "Deposit Summary" report.
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| − | '''<span style="color: rgb(255, 0, 0);">H: </span>'''Allows you to activate or deactivate the GL account. If the box is checked, it is because the GL account is inactive.
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| − | '''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to write notes in relation to the GL account.
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| − | '''<span style="color: rgb(255, 0, 0);">J: </span>'''After specifying all the necessary information, click on the "[[Image:Button Check mark Confirm.png]] Confirm edit" button, in order to save the information.
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| − | <br>
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| − | {{Footer_ProDon_Version|4.6.7.25}}<br>
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