Difference between revisions of "ProDon:Validation and Transfer of a Transaction Batch"
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{{Header_TOC}}<br> | {{Header_TOC}}<br> | ||
| − | '''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To | + | '''<u>CAUTION</u>''': This document is for '''VERSION''' '''5''' of '''ProDon'''. To go to the version 4, [[ProDon:Validation_and_Transfer_of_a_Transaction_Batch_(version_4)|click here]]. |
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== Introduction <br> == | == Introduction <br> == | ||
| − | Once all transactions of a batch are entered, | + | Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]]. |
| − | Prior to transferring the transactions, we recommend | + | Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br> |
== Validation of the Transaction Batch == | == Validation of the Transaction Batch == | ||
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| colspan="2" | | | colspan="2" | | ||
| − | To make sure there are no | + | To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch.<br> |
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| colspan="2" | | | colspan="2" | | ||
| − | <span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no | + | <span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no errors before transferring them.<br> |
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| − | If there are | + | If there are errors in the transactions, correct them prior to transferring the transaction batch. |
To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br> | To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br> | ||
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== Transaction Transfer<br> == | == Transaction Transfer<br> == | ||
| − | Once the transactions have been validated and do not contain any | + | Once the transactions have been validated and do not contain any errors, transfer the transaction batch. <br> |
{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable" | {| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable" | ||
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| width="50%" | | | width="50%" | | ||
| − | '''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. | + | '''NOTE:''' It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time. <br> |
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| − | <span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one transaction | + | <span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one cash transaction is part of the batch, the user must specify its cash count. <br> |
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Latest revision as of 15:40, 24 February 2017
| Validation and Transfer of a Transaction Batch |
CAUTION: This document is for VERSION 5 of ProDon. To go to the version 4, click here.
Introduction
Once all transactions of a batch are entered, the user must perform a transaction transfer. To learn how to enter transactions, see this document.
Prior to transferring the transactions, we recommend the creation of a report to validate data in order to make sure that there are no errors. To learn how to validate the batch before transferring it, click here.
Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, click here.
Validation of the Transaction Batch
To validate a transaction batch before transferring it, go to the "Transaction management".
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To make sure there are no errors in the transactions to transfer, generate a report of the transaction batch. | |
 | |
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A: Go to the tab for which the transactions must be transferred. |
B: Conduct a search or apply a filter in order to only display the elements to transfer in the current list. |
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C: Click on the |
NOTE: Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa. |
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After clicking on the | |
 | |
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A: Select the "1, Batch transactions..." report. |
B: Click on the " |
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After clicking on the " | |
 | |
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A: Select the "Untransferred transactions" option. |
B: Click on the " |
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After clicking on the " | |
 | |
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A: Validate each transaction to make sure there are no errors before transferring them. |
If there are errors in the transactions, correct them prior to transferring the transaction batch.
To correct a transaction, return to the transaction management, and double-click on the transaction to correct.
Transaction Transfer
Once the transactions have been validated and do not contain any errors, transfer the transaction batch.
 | |
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A: Select the tab for which the transactions must be transferred. |
B: Conduct a search or apply a filter in order to display only the elements to transfer in the current list. |
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C: Click on the |
NOTE: It is not possible to transfer all the transactions of all the tabs of the "Transaction management" at the same time. Therefore, the user must transfer the transactions of each tab one at a time. |
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After clicking on the | |
 | |
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A: Enter the deposit date. The current date is automatically entered by default. |
B: Select the bank account in which the deposit will be made. |
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C: If at least one cash transaction is part of the batch, the user must specify its cash count. |
D: Check the reports to generate. See the note at the bottom of this table, for more details on the reports. |
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E: Choose whether to print directly or to show onscreen the reports selected at D. |
F: To transfer the transactions and generate the reports, click on " |
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NOTE: The "Batch Transactions" report is used as archiving report. The "Banking Instruments" report may be used as deposit slip. The "Summary by GL Accounts" report is an accounting report. | |
The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis & History'.
After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions.
For more details concerning the processing of receipts to be issued, see this document.
For more details concerning the processing of documents to be issued, see this document.
Document name: ProDon:Validation and Transfer of a Transaction Batch
Version : 5.0.3
