ProDon:Bank Rejections

Bank Rejections

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CAUTION : This function is only available from the version 5.0.3.

Introduction

Sometimes, it happens that a direct debit PaySafe transaction may be rejected. A bank reject is a transaction with a successful payment, which can be linked to a commitment, which is linked to a direct debit PaySafe token. No matter the reject reason, the transaction will get an error code and it will be necessary to process this rejection with the help of ProDon's functions. Depending of the bank reject type, the possibilities will be different. The Electronic Transaction module must be activated to access bank rejection.

Importing bank rejections

At the opening of ProDon, if there are bank rejects to import, this window will pop up.

To process the bank rejects, go to the "Batch Processing" tab and select "Bank rejections".

In this window, there is the "Import" button at the left. To import rejects, click on it.

So, this window will open:
A: This option allows all new bank rejects that have not already been imported to be imported.	B: This option allows bank rejects in a precise lap of time to be imported again.
C: When the choice is made, click on "Ok" to confirm the bank rejects to import.

To process a reject, select the reject to process in this window. Be sure that the button is highlighted to only display the unprocessed rejections.

After double-clicking on a bank reject, this window will open:

This window contains all operations applicable on a reject. The blue buttons are the ones that can be applied to the current rejection, the grey buttons are locked because they are not applicable.

CAUTION: The processing of a reject is an irreversible action.

The "Explanations of operations" button will display explanations about available operations. By putting the mouse pointer over a button will give a hint to explain what it will do. See below:

Furthermore, when clicking on the "Explanations of operations" button, this window will open:

Cancel all transactions

The "Cancel all transactions" button is available as soon as there is at least one transaction without commitment. For example, a client makes a donation directly on the website of the organization, but this donation is not linked to a commitment and is rejected. This function will cancel all untransferred transactions and all rejected transactions related to a precise token.

From this window, click on "Cancel all transactions".

Then, this window will open:
A: Clicking on "Yes" will continue to the next step.	B: Clicking on "No" will go back to the last step.

So, these 2 windows will pop-up:
A: In this window, select a reason to process the reject. Once the reason is selected, click on "Ok". After this step, all transactions linked to this token will be cancelled. Caution: After this step, it will be impossible to go back.	B: This window cannot be selected. It is used to show the processing of the operation.

Once all steps finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Cancel all transactions and reactivate the token

The "Cancel all transactions and reactivate the token" is available as soon as there is at least a transaction and a commitment. For example, the automatic instalment comes on Non-Sufficient Funds (NSF) in the client's account for his/her commitment. This function will cancel all untransferred transactions and all rejected transactions linked to this token and it will reactivate it. By reactivating it, it will be usable again.

When the reject window open, these are the available options :

From this window, select the "Cancel all transaction and reactivate the token" button.

Then, after clicking on the button, this window will open:
A: Clicking on "Yes" will continue to the next step.	B: Clicking on "No" will go back to the last step.

So, these 2 windows will pop up:
A: In this window, select a reason to process the reject. Once a reason is selected, click on "Ok". After this step, all transaction will be cancelled and the token will be reactivated. Caution: After this step, it will be impossible to go back.	B: This window cannot be selected. Its use is to show the processing of the operation.

Then, this message will appear to confirm the token reactivation:

Click on "Ok" to continue.

Once all steps finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Cancel all transactions and replace the token

The "Cancel all transaction and replace the token" button is available as soon as there is at least a transaction and a commitment. For example, the automatic instalment create a reject telling the account is closed. This function will cancel all untransferred transactions and all rejected transactions linked to this token and replace it. The new bank information will have to be entered to link a new account to the client.

When the reject window open, these are the available options:

From this window, select the "Cancel all transactions and replace the token" button.

Then, after clicking on the button, this window opens:
A: Clicking on "Yes" will continue to the next step.	B: Clicking on "No" will go back to the last step.

So, these 2 windows open:
A: In this window, select a reason to process the reject. Once a reason is selected, click on "Ok". After this step, all transactions will be cancelled and the token will be replaced. Caution: After this step, it will be impossible to go back.	B: This window cannot be selected. Its use is to show the processing of the operation.

Then, this page opens to allow a new token to be created to replace the old one:

The bank information of the client must be entered to continue.

The validation page is displayed if the information entered before are valid:

Once all steps finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Renew the transactions and reactivate the token

The "Renew the transactions and reactivate the token" button is available as soon as there is a transaction. For example, the transaction has been rejected, the client adds some money to his account, he contacts the organization to tell to redo the transaction in the same account. This function will redo all untransferred transactions and all rejected transactions and reactivate the token. These transactions will be passed in the same account.

When the reject window open, these are the available options:

From this window, select the "Renew the transactions and reactivate the token" button.

Then, this window will pop up:
A: Clicking on "Yes" will continue to the next step. After this step, the transactions will be renewed and the token will be reactivated. Caution: After this step, it will be impossible to go back.	B: Clicking on "No" will go back to the last step.

So, this message will pop up to confirm the reactivation of the token:

Click on "Ok" to continue.

Once all steps finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Renew the transactions and replace the token

The "Renew the transactions and replace the token" button is available as soon as there is a transaction. For example, the transaction has been rejected, the client has changed his account and contacted the organization to give his new information and tells that the transaction can be done in this new account. This function will redo all untransferred transactions and all rejected transactions and will replace the token. Then, the transactions will be done in this new account.

When the reject window open, these are the available options:

From this window, select the "Renew the transactions and replace the token" button.

Then, after clicking on the button, this window will open:
A: Clicking on "Yes" will continue to the next step.	B: Clicking on "No" will go back.

Then, this page opens to allow a new token to be create to replace the old one:

The bank information of the client must be entered to continue.

The validation page is displayed if the information entered before are valid:

Once all steps finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Reactivate the token

The "Reactivate the token" is available as soon as there is a commitment without transaction. For example, the transaction has been rejected, the client contact the organization to cancel it, but she asks to keep the same bank information, so they must be reactivated.

When the reject window opens, these are the available options:

From this window, select the "Reactivate the token" button.

Then, this window opens:
A: Clicking on "Yes" will continue to the next step. After this step, the token will be reactivated. Caution: After this step, it will be impossible to go back.	B: Clicking on "No" will go back.

Then, this message will pop up to confirm the token reactivation:

Click on "Ok" to continue.

Once all step finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Replace the token

The "Replace the token" button is available as soon as there is a commitment and no transaction. For example, the transaction has been rejected, the client, which is having a commitment with the organization, contact the organization to cancel the transaction and he gives his new bank information for the next transactions of the commitment. This function will replace the token to change the bank information of this commitment.

When the reject window opens, these are the available options:

From this window, select the "Replace the token" button.

Then, this window pops up:
A: Clicking on "Yes" will continue to the next step. Caution: After this step, it will be impossible to go back.	B: Clicking on "No" will go back.

Then, this page opens to allow a new token to be created to replace the old one:

The bank information of the client must be entered to continue.

The validation page is displayed if the information entered before are valid:

Once all step finished, this window will be displayed:

Caution: See that the selected function is highlighted and all other functions are locked.

Mark as ignored

The "Mark as ignored" button is always available. This function will ignore the reject while not touching the token. Without modification, the token cannot be used anymore.

When the reject window opens, these are the available options:

From this window, select the "Ignore the reject" button.

Then, this window will pop up:
A: Clicking on "Yes" will ignore the reject. Caution: After this step, it will be impossible to go back.	B: Clicking on "No" will go back.

Once this step finished, this window opens:

Caution: See that the selected function is highlighted and all other functions are locked.

Error code grid

To help understanding the errors, this is a grid of all possible errors for EFT (Electronic Funds Transfer).
900	Edit Reject
901	NSF (Debit Only)
902	Account not found
903	Payment Stopped/Recalled
905	Account Closed
907	No Debit Allowed
908	Funds Not Cleared (Debit Only)
909	Currency/Account Mismatch
910	Payor/Payee Deceased
911	Account Frozen
912	Invalid/Incorrect Account No.
914	Incorrect Payor/Payee Name
915	No Agreement Existed
916	Not According to Agreement – Personal
917	Agreement Revoked – Personal
918	No Confirmation/Pre-Notification – Personal
919	Not According to Agreement - Business
920	Agreement Revoked – Business
921	No Confirmation/Pre-Notification – Business
922	Customer Initiated Return
990	Institution in Default

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Document name: ProDon:Bank Rejections
Version : 5.0.3

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