Difference between revisions of "ProDon:Accounting"

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'''NOTE: '''The "Chart of Account Management" contains the accounts for revenues and expenditures.
 
'''NOTE: '''The "Chart of Account Management" contains the accounts for revenues and expenditures.
  
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== Chart of Account Management ==
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== Chart of Account Management ==
  
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To add or modify General Ledger accounts, you must first go to the "Chart of Account Management".
  
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{| border="1" width="463" height="499" cellspacing="1" cellpadding="1" class="wikitable"
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{| border="1" width="50%" cellspacing="1" cellpadding="1" class="wikitable"
 
 
|-
 
|-
 
|  
 
|  
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To do so, from the software home page, click on the "Transactions" menu, and then select "[[Image:Button_General_Ledger.png]] Chart of Accounts".
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|-
 
|-
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|  
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| [[Image:Chart_of_Account_Management_001.png]]
 
|}
 
|}
  
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<br>
  
 
{| border="1" width="50%" cellspacing="1" cellpadding="1" class="wikitable"
 
{| border="1" width="50%" cellspacing="1" cellpadding="1" class="wikitable"
 
|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
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After clicking on "[[Image:Button_General_Ledger.png]] Chart of Accounts", this window opens.
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|-
 
|-
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| colspan="2" |  
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| colspan="2" | [[Image:Chart_of_Account_Management_002.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''This is the list of all the existing active GL accounts in '''''ProDon'''''.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''The [[Image:Button_add_plus.png]] button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, click here.
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|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''The [[Image:Button_Edit.png]] button allows you to modify a GL account from the list at <span style="color: rgb(255, 0, 0);">'''A'''</span>. To learn how to fill in the addition or editing of GL accounts window, click here.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''The [[Image:Button_Minus_remove_delete.png]] button allows you to delete a GL account from the list at '''<span style="color: rgb(255, 0, 0);">A</span>'''.
 +
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'''NOTE: '''It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the "Add /Edit an GL&nbsp;Account" section.
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|-
 
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''The "Active" tab contains all the GL accounts currently active in '''''ProDon'''''.
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| width="50%" |  
 
| width="50%" |  
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|}
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''The "Inactive" tab contains all the GL accounts currently inactive in '''''ProDon'''''.
  
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'''NOTE: '''To learn how to activate or deactivate a GL account, see point <span style="color: rgb(255, 0, 0);">'''H'''</span> of the "Add / Edit a GL Account" section.
  
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|}
  
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<br>
  
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<br>
  
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=== Add / Edit GL Account ===
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=== Add / Edit a GL Account ===
  
 
{| border="1" width="50%" cellspacing="1" cellpadding="1" class="wikitable"
 
{| border="1" width="50%" cellspacing="1" cellpadding="1" class="wikitable"
 
|-
 
|-
 
| colspan="2" |  
 
| colspan="2" |  
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After clicking on the [[Image:Button_add_plus.png]] or [[Image:Button_Edit.png]] button, this window opens.
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|-
 
|-
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| colspan="2" |  
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| colspan="2" | [[Image:Chart_of_Account_Management_003.png]]
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">A: </span>'''Enter the GL account number that will be visible in '''''ProDon'''''.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">B: </span>'''Enter the GL account number used in the accounting software of the organization.
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|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">C: </span>'''Name the GL account.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">D: </span>'''If more than one language are active in '''''ProDon''''', the [[Image:Button_translate.png]] button allows you to translate the name of the GL account specified at <span style="color: rgb(255, 0, 0);">'''C'''</span>.
 +
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">E: </span>'''Allows you to indicate which tax(es) must be considered for this GL account.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">F: </span>'''Allows you to assign this GL account to a donation intended to a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt, it is a receipt for adesignated gift.
 +
 
|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">G: </span>'''Displays the GL account on the "Deposit Summary" report.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">H: </span>'''Allows you to activate and deactivate the GL account. If the box is checked, it is because the GL account is inactive.
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|-
 
|-
 
| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">I: </span>'''Allows you to write notes in relation to the GL account.
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| width="50%" |  
 
| width="50%" |  
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'''<span style="color: rgb(255, 0, 0);">J: </span>'''After specifying all the necessary information, click on the "[[Image:Button_Check_mark_Confirm.png]] Confirm edit" button, in order to save the information.
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|}
 
|}
  
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<br>
  
 
<br>  
 
<br>  
  
 
{{Footer_ProDon}}
 
{{Footer_ProDon}}

Revision as of 16:15, 8 September 2012

Template:Header ProDon

Introduction

The "Chart of Account Management" allows you to create the General Ledger accounts used in the database. Usually, these General Ledger accounts are linked to the accounts used for accounting; that is, the ones used in the accounting software of the organization.

NOTE: The "Chart of Account Management" contains the accounts for revenues and expenditures.

Chart of Account Management

To add or modify General Ledger accounts, you must first go to the "Chart of Account Management".

To do so, from the software home page, click on the "Transactions" menu, and then select "Button General Ledger.png Chart of Accounts".

Chart of Account Management 001.png


After clicking on "Button General Ledger.png Chart of Accounts", this window opens.

Chart of Account Management 002.png

A: This is the list of all the existing active GL accounts in ProDon.

B: The Button add plus.png button allows you to create a new GL account. To learn how to fill in the addition or editing of GL accounts window, click here.

C: The Button Edit.png button allows you to modify a GL account from the list at A. To learn how to fill in the addition or editing of GL accounts window, click here.

D: The Button Minus remove delete.png button allows you to delete a GL account from the list at A.

NOTE: It is preferable to deactivate an account rather than deleting it. To learn how to deactivate a GL account, see point H of the "Add /Edit an GL Account" section.

E: The "Active" tab contains all the GL accounts currently active in ProDon.

F: The "Inactive" tab contains all the GL accounts currently inactive in ProDon.

NOTE: To learn how to activate or deactivate a GL account, see point H of the "Add / Edit a GL Account" section.



Add / Edit a GL Account

After clicking on the Button add plus.png or Button Edit.png button, this window opens.

Chart of Account Management 003.png

A: Enter the GL account number that will be visible in ProDon.

B: Enter the GL account number used in the accounting software of the organization.

C: Name the GL account.

D: If more than one language are active in ProDon, the Button translate.png button allows you to translate the name of the GL account specified at C.

E: Allows you to indicate which tax(es) must be considered for this GL account.

F: Allows you to assign this GL account to a donation intended to a deceased person. Moreover, if this box is checked, the name of the GL account will appear on the receipt, it is a receipt for adesignated gift.

G: Displays the GL account on the "Deposit Summary" report.

H: Allows you to activate and deactivate the GL account. If the box is checked, it is because the GL account is inactive.

I: Allows you to write notes in relation to the GL account.

J: After specifying all the necessary information, click on the "Button Check mark Confirm.png Confirm edit" button, in order to save the information.



Document name: ProDon:Accounting

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