View source for ProDon:Validation and Transfer of a Transaction Batch (version 4)

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= Introduction&nbsp; <br>  =

Once all the transactions of a batch are entered, you must perform the transaction transfer. To learn how to enter transactions, see [[ProDon:Transaction Logging|this document]].&nbsp; 

It is recommended to validate with a report, prior to transferring the transactions; in order to make sure there are no mistakes. To learn how to validate the batch before transferring it, [[ProDon:Validation and Transfer of a Transaction Batch#Validation_of_the_Transaction_Batch|click here]]. <br> Once the validation is made, the transaction transfer (deposit) can be made. To learn how to transfer transactions, [[ProDon:Validation and Transfer of a Transaction Batch#Transaction_Transfer|click here]]. <br> 

== Validation of the Transaction Batch  ==

To validate a transaction batch before transferring it, go to the "Transaction management".<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
To make sure there are no mistakes in the transactions to transfer, generate a report of the transaction batch.<br> 

|-
| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 001.png]]<br>
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| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Go to the tab for which the transactions must be transferred. <br> 

| width="50%" | 
'''<span style="color: rgb(255, 0, 0);">B:</span>''' Conduct a [[Common functions:Search Bar|search]] or apply a [[Common functions:Filter Data (Queries)|filter]] in order to only display the elements to transfer in the current list. <br> 

|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Print Report.png]] button. 

| width="50%" | 
'''NOTE:''' Under the "Deposit" tab, there are transactions by cheque, in cash, but also donations in goods and services. When transferring transactions by cheque or in cash, make sure the transactions of the donations in goods and services are not in the current list, or vice-versa. <br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the [[Image:Button Transfer the transactions.png]] button, the following window opens.<br> 

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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 002.png]]<br>
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| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the "1, Batch transactions..." report. <br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Click on the "[[Image:Button Print Report.png]] Generate" button.<br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
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| colspan="2" | 
After clicking on the "[[Image:Button Print Report.png]] Generate" button, the following window opens.<br> 

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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 003.png]]<br>
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| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the "Untransferred transactions" option. <br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Click on the "[[Image:Button Check mark Confirm.png]] OK" button.<br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the "[[Image:Button Check mark Confirm.png]] OK" button, the report opens.<br> 

|-
| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 004.png]]<br>
|-
| colspan="2" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Validate each transaction to make sure there are no mistakes before transferring them.<br> 

|}

If there are mistakes in the transactions, correct them prior to transferring the transaction batch.&nbsp; 

To correct a transaction, return to the [[ProDon:Transaction Logging#Transaction_Management|transaction management]], and double-click on the transaction to correct. <br> 

<br>

== Transaction Transfer<br>  ==

Once the transactions have been validated and do not contain any mistakes, transfer the transaction batch. <br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 005.png]]<br>
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| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Select the tab for which the transactions must be transferred. <br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Conduct a [[Common functions:Search Bar|search]] or apply a [[Common functions:Filter Data (Queries)|filter]] in order to display only the elements to transfer in the current list. <br> 

|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''C:'''</span> Click on the [[Image:Button Generate transfer.png]] button.<br> 

| width="50%" | 
'''NOTE:''' It is not possibe to transfer all the transactions of all the tabs of the "Transaction management" at the same time. You must therefore transfer the transactions of each tab one at a time. <br> 

|}

<br> 

{| width="200" cellspacing="1" cellpadding="1" border="1" class="wikitable"
|-
| colspan="2" | 
After clicking on the [[Image:Bouton reporter transaction.png]] button, the following window opens.<br> 

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| colspan="2" | [[Image:Validation and Transfer of a Transaction Batch 006.png]]<br>
|-
| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''A:'''</span> Enter the deposit date. The current date is automatically entered by default.<br> 

| width="50%" | 
<span style="color: rgb(255, 0, 0);">'''B:'''</span> Select the bank account in which the deposit will be made.<br> 

|-
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<span style="color: rgb(255, 0, 0);">'''C:'''</span> If at least one transaction in cash is part of the batch, you must specify its banking instruments. <br> 

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<span style="color: rgb(255, 0, 0);">'''D:'''</span> Check the reports to generate. See the note at the bottom of this table, for more details on the reports.<br> 

|-
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<span style="color: rgb(255, 0, 0);">'''E:'''</span> Choose whether to print directly or to show onscreen the reports selected at <span style="color: rgb(255, 0, 0);">'''D'''</span>. 

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<span style="color: rgb(255, 0, 0);">'''F:'''</span> To transfer the transactions and generate the reports, click on "[[Image:Button Check mark Confirm.png]] Start". 

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| colspan="2" | 
'''NOTE:''' The "Batch Transactions" report is used as archiving report. 

The "Banking Instruments" report may be used as deposit slip.&nbsp; 

The "Summary by GL&nbsp;Accounts" report is an accounting report.&nbsp; 

|}

<br> 

The transactions have now been transferred, removed from the current list of transaction management and sent to 'Analysis &amp; History'. 

<br> 

After transferring transactions, do not forget to generate the receipts and documents related to the transferred transactions. 

For more details concerning the processing of receipts to be issued, see [[ProDon:Processing Receipts to be Issued|this document]]. <br> 

For more details concerning the processing of documents to be issued, see [[ProDon:Processing Documents to be Issued|this document]]. 

<br> 

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